FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office
Location: BOSTON, Massachusetts
Internal Number: 22500351370616
The Office of Finance and Grants Administration (OFGA) provides a centralized, specialized financial, and grants management service throughout the School of Medicine. It currently oversees seven departments within the School of Medicine totaling over $50,000,000 in current annual balance. The Financial and Grants Administrator (FGA) under the direction of the Assist. Director, will be a part of the OFGA team and is responsible for post-award grant management for a diverse portfolio of federal and non-federal grants, Center funds and discretionary funds. The FGA will assist investigators throughout the award life-cycle, providing post award support in such areas as sponsor reporting requirements, compliance with guidelines, establishment of new funds, and budget and subcontract monitoring. The position serves as liaison between HR, post-doctoral office, student employment office, faculty affairs office and Principal Investigators (PI) in the process of hiring of new faculty and staff members, students and post-docs, and with onboarding temporary employees, volunteers and academic job family positions. The candidate will need to be highly organized and goal-oriented, with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change.
Specific post-award responsibilities may include:
Assist investigators with progress reports and continuing applications, utilizing internal systems and consulting with the central office to obtain budgetary information needed for progress reports, and to ensure compliance with all guidelines.
Monitor fund expenditures, subcontract spending and invoicing, advise on the allowability of costs per sponsor guidelines.
Work with investigators and research management to prepare prior approval requests to funding agencies (i.e., effort reduction, re-budgeting, no-cost extensions, etc.).
Facilitate the implementation of industry grants and contracts, clinical trials, billing agreements, material transfer agreements and data use agreements and other awards as needed.
Work with central offices to resolve complex accounting issues as they arise.
Coordinate bi-annual investigator time and effort certification process.
Attend meetings and training sessions to remain current with sponsor requirements and policy issues
Process cost transfers as needed.
Generating fund balance and projection reports monthly (or upon request) for administrative leadership and investigators
Submitting salary allocation changes utilizing SAP
Attending meetings and training sessions to remain current with sponsor requirements and policy issues
Completing project fund closeout documents as needed
Bachelor's degree with 3-5 years of related experience.
Additional duties and responsibilities include, but are not limited to, the following:
Working with the Assistant Director of Finance in monitoring and reconciling post-award expenditures/invoices
Following up with any problems discovered and resolving with appropriate actions
Advising Principal Investigators on Boston University's policies and procedures, as well as providing expertise and guidance regarding NIH and other sponsors' rules and regulations
Attending meetings, trainings and workshops to stay current on job-related regulations and policies
Other duties as assigned by the manager
Please note all newly hired staff and faculty, will need to be in compliance with Boston University's COVID-19 Vaccination and Booster Requirementwithin 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University's response to COVID-19, please visit the Back2BU site.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
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