The Student Group Financial Advisor will support the Office for Student Affairs in multiple areas including advising students and student groups on financial management processes and facilitation of experiential learning through the development and implementation of educational programs regarding budget preparation and financial record-keeping procedures for student groups that receive Student Services Fee (SSF) funds.
Under the supervision of the associate director, the Student Group Financial Advisor will promote student learning and development through providing advising support to all student groups that apply for and receive funding through the SSF process. The Student Group Financial Advisor will assist with the development, implementation, and reporting of accountability measures for student group SSF spending. Along with advising students and student groups throughout the SSF process, this professional will develop and facilitate financial management training sessions for student groups, and will assist with all aspects of the facilitation of the SSF process.
Note, much of this work (up to 25%) will occur outside of regular business hours (evenings and weekends).
1. Advise a highly diverse population of undergraduate, graduate, and professional student groups participating in the student services fee (SSF) process (70%):
Meet regularly with student group leaders to review budget requests, financial record-keeping and documentation
Assure that student groups are spending SSF funds in the way they were awarded by the student services fee committee (SSFC)
Independently complete analysis of student group financial ledgers and receipts for transactions, and potentially bank statements, in order to evaluate whether university funds were spent appropriately
Communicate with student groups regarding their compliance with the SSF accountability procedures; independently work with student group leaders to resolve issues around non-compliance with spending university funds (for example, conversations related to groups having to raise funds to compensate for mismanagement of grants)
Provide regular reports to the associate director and the SSFC regarding student group compliance with SSF accountability procedures
Communicate with the Student Unions & Activities office regarding student group eligibility for SSF funding
Develop and facilitate workshops for student groups around topics such as financial management and officer transition
2. Assist with facilitation of the Student Services Fee (SSF) process (20%):
Develop and maintain application and tracking forms for student group SSF applicants
Develop and maintain record-keeping procedures for student group SSF applicants
Assist with the development and facilitation of training sessions and workshops for student group applicants around topics such as budget preparation and accountability processes
Assist with the coordination of SSF process logistics, marketing of the process, and website updates
Attend student group presentations (note that these will likely occur on evenings and weekends)
Attend SSF committee deliberations (note that these will likely occur on evenings and weekends)
Advise the SSFC on issues related to viewpoint neutrality
Independently interpret and provide advice to the SSFC regarding the rules around allocation and distribution of University funds
Assist with the disbursement of SSF funds to student organizations
3. Other projects and/or duties as assigned (10% of time)
Serve on OSA and/or University committees
Complete regular assessment of programming and processes
Analyze trends in student group requests, spending, and committee recommendations in order to make recommendations for updates and changes to the SSF request process for student groups
This is a full-time, 100%, continuing position with benefits.
Required Qualifications: â— Bachelors Degree in education or related field plus at least two years of related experience or a combination of related education and work experience to total six years â— Demonstrated ability to teach and advise students of all abilities how to manage budgets and account for student group spending â— Ability to communicate effectively with students of all backgrounds and identities â— Ability to work independently and solve problems as they arise â— Experience working with student governing bodies, advisory boards or student fee allocation
Preferred Qualifications: â— 1-4 years experience in record keeping â— Experience advising student groups on college/university environments
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.