Senior Budget Officer - Academic Affairs

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Easterns 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the states second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelors and masters degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 masters degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Tribal Land Acknowledgement

Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:
Eastern Washington University is currently seeking skilled and team-oriented applicants for the following position: Academic Affairs Senior Budget Officer. The primary purpose of this position is to support the budgetary and business management functions within the Division of Academic Affairs under the direction of the Vice Provost of Academic Administration and in support of the Provost and Vice President for Academic Affairs. This position is the senior administrative and budget liaison for Academic Affairs.
This position will provide strategic direction and innovative approaches to the Provost; and serve as the focal point for resolution of a wide variety of complex strategic, administrative, financial, and operational issues facing Academic Affairs. This position will serve as the advisor to the Provost in the areas of strategic financial planning and resource management.
This position is responsible for planning, organizing, implementing, coordinating and controlling all administrative services for Academic Affairs exercising independent judgment and delegated decision-making authority. While the college and functional unit financial officers will report directly to their unit lead (dean or functional unit administrator), the Academic Affairs Chief Administrator and Budget Officer will provide budgetary oversight, support, guidance, and philosophy to college and functional unit financial officers.

The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 12 paid holidays (adjusted accordingly), tuition waiver benefit and more!

EWU expands opportunities for personal transformation through excellence in learning.

• Applications will be accepted until further notice; screening of applications will begin on June 27, 2022. Applications will be kept confidential, and references will not be contacted until candidates are notified.

Required Qualifications:

• Masters Degree in Business, Finance, Accounting, or related field.
• At least two years experience performing responsibilities similar to the key responsibilities of this position; for example:
  • Serving as a Budget Analyst, Budget Manager, or Fiscal Specialist
  • Providing budgetary and strategic planning support to the head of a large, complex organization (more than 200 employees)
  
  
  
• Experience providing financial and budgeting analysis and reporting in support of the executive level of an institution or organization.
• In-depth knowledge or and experience with, budgeting systems and processes in an academic operation.
• Experience collecting and analyzing data.
• Demonstrated ability to manage multiple projects and time while under pressure to meet deadlines.
• Strong computer skills including Microsoft Office applications with particular emphasis on proficiency with Excel.
• Demonstrated successful experience in the following areas:
  • Accounting and financial/budget management.
  • Managing and tracking multi-fund budgets.
  • Conducting reviews and audits, analyzing programs, creating reports, and identifying appropriate corrective recommendations.
  • Administering contracts or grants, providing appropriate guidance and oversight.
  • Representing management objectives and goals within an organization, including to individuals who do not directly report to the position.
• Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.

Preferred Qualifications:

• Knowledge of Washington States appropriation, budgetary, and accounting systems.
• More than two years of experience performing responsibilities similar to the responsibilities of this position in support of a large, complex organization.
• Experience with Banner financial system module.

Other Skills and Abilities:

• Demonstrated effective working relationships with faculty, staff and employees.
• Excellent verbal and written communication skills.
• Strong analytical skills and attention to detail.
• Ability to work under pressure and meet deadlines in a proactive manner.

Job Duties:
% of Time: 50
Responsibility / Duty:

• Maintain centralized record keeping and reporting systems for all Academic Affairs budgets; track budgets and ensure accuracy of accounts.
• Analyze and forecast needs and commitments taking into account Strategic Planning and other environment factors to ensure responsive budget planning and maximum accountability.
• Implement controls as necessary to ensure actual spending in accordance with approved plans and evaluate unit performance by comparing actual performance and/or trend analysis with budgeted performance.
• Prepare reports and perform financial and other operational reviews as requested by the Provost; formulate and recommend corrective actions; implement approved procedures and interventions.
• Create budget planning tools for state units, foundation accounts, grants, contracts and other units.
• Develop and implement unit budget/financial system and reporting enhancements to ensure quality, accuracy, and timeliness of budget and financial information. Develop financial models and options for consideration by the Provost.
• Perform and/or direct activities relating to the preparation of short-and-long-range plans for Academic Affairs operating budgets.
• Assist Provost in determining budget cuts, making recommendations, calculations, preparing scenarios; discuss with Provost the affect each scenario would have.
• Train College Budgetary staff on fiscal matters and oversee college budgets.
• Analyze information and provide documentation, calculations, and background information to support or aid Provost in making decisions.
• Design and produce computer spreadsheets and databases to track and coordinate budget activity within Academic Affairs. Maintain statistical records.

Essential Function Indicator: Yes


% of Time: 35
Responsibility / Duty:

• Provide budgetary oversight, support, guidance, and philosophy to college and functional unit financial officers.
• Organize the various budget submissions as developed by the Provost and management team.
• Train college/departmental budget custodians as appropriate and provide assistance in more complex budget matters.
• Represent the Provost and Vice President for Academic Affairs as requested in budget matters with contracting agencies, central administration and subordinate staff.
• Ensure appropriate and adequate financial controls are operational at all levels of Academic Affairs in keeping with university, campus and college policies and procedures.
• Responsible for devising systems and procedures that enable the Provost to respond to campus and system-wide requests for information.
• Advise and disseminate information related to policies and procedures and provide budget and workload analyses for departments/programs when needed.
• Recommend and provide primary assistance to the Provost, Deans and department chairs/staff in the development of budget requests and budget reductions.
• Responsible for the delivery of appropriate and effective administrative information systems support for Provost.
• Ensure the timely implementation and effective utilization of university systems and automated tools.
• Ensure that the strategic initiatives and goals of Academic Affairs and the university are supported by aligning the organizational capabilities with strategic initiatives.

Essential Function Indicator: Yes


% of Time: 15
Responsibility / Duty:

• Establish processes that optimize efficiency and ensures compliance with university policies and procedures.
• Supervise assigned classified staff: interview/recommend for hire, train, supervise, approve leave, approve timesheets, evaluate, coach/discipline as warranted.
• Train staff and other university personnel to implement budget policies and procedures.
• Develop duties and responsibilities required to support budget and financial functions.
• Define performance expectations, advise employees on performance deficiencies and identify needed corrections.

Essential Function Indicator: Yes



Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

• COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/hr/

Salary Information: The salary range for this position is $85,010 (minimum) up to $105,000. Where the hired candidate will begin within this range is dependent on education, experience and skills.

Posting Date: 06/15/2022
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 06/27/2022

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/8827

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.








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