Job Description:

• The Assistant Dean of Students interprets and implements university and PME policies and procedures for effective student affairs administration, particularly in the areas of matriculation, registration, financial aid and graduation. S/he also is the lead administrator for non-degree visiting student enrollment.  S/he serves as a resource to divisional students, faculty and program administrators to communicate and resolve issues in these areas.
• The Assistant Dean of Students is the lead PME administrator for managing student accounts, including financial aid, stipend disbursements, tuition and fee payment, external fellowship coordination, and reimbursements.
• The Assistant Dean of Students leads with the communication, coordination, and execution of the Spring Diploma and Hooding Ceremony.  This involves a close working relationship with the Office of University Events and Ceremonies.  S/he also coordinates and executes elements of key PME events such as New Student Orientation.
• The Assistant Dean of Students tracks and records student academic progress at the divisional level: quarterly reviews, annual progress reports, advisor matching, advancement to candidacy, dissertation defenses, etc. S/he is the PME liaison to the Dissertation Office and coordinates divisional approval of dissertations.  S/he leads communications to students related to divisional policies, expectations, and status associated with academic milestones.
• The Assistant Dean of Students represents the DOS Office in prospective student visit programming, partnering with academic program administrators.
• The Assistant Dean of Students supports the PME's Dean's Advisory Council, coordinating the agenda, creating summary reports, processing reimbursements, and reconciling monthly ledger sheets and balancing accounts. 
• S/he assists the Dean of Students with managing leaves of absence, Pro Forma status, return to residence, and other status changes.
• The Assistant Dean of Students serves on committees per the request of the Dean of Students and works with the Dean of Students on ad hoc projects as needed. 
• The Assistant Dean of Students supports divisional student recruitment efforts and admissions processes as needed. 
• May coordinate summer intern program. 
• Provides data and content for the PME annual report. 
• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Experience in administration or related job experience, preferably in a higher education research environment.
• Relevant experience in student affairs or a closely related area.

Technical Skills or Knowledge:

• Excellent computer skills, including knowledge of SLATE, word processing, spreadsheets, and databases.
• Knowledge of admissions and financial aid procedures.
• Expertise in data management and analysis.
• Project Management skills.

Preferred Competencies

• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
• Ability to use sound judgment and have excellent problem-solving skills.
• Demonstrated ability to prioritize assignments to accommodate workload and deadlines.

Working Conditions

• Office environment.
• Occasional extended work hours and some weekend days.

Application Documents

• Resume (required)
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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