To provide a high level of administrative assistance to the Dean of the College of Engineering, and, working independently, performing a wide range of complex and confidential administrative support duties.
Provides overall coordination of Dean's office operations on behalf of the Dean of Engineering and the direct reports to the Dean within the Dean's office. Specifically:
Ensures coordination and timely completion of tasks related to the college, internal and external expectations, and deadlines.
Organizes, manages and completes research related to College and University policies and procedures to ensure compliance and that best practices are in place within the college.
Assists in leading internal control procedures for the college and ensure compliance.
Manages space data bases and ensures accurate reporting for the college departments. Completes assessments, inventory, and evaluations of spaces assigned within the college. Completes annual space reports to the university.
Creates and updates Engineering Business Continuity Plan for the Dean's Office. Ensures that leadership team and Dean's staff are trained in all areas that require compliance and areas of risk, including emergency training. Leads, maintains and updates the Dean's office emergency response procedures.
Develops, implements and administers Dean's office systems, procedures and policies; communicates and assimilates new processes and procedures into the culture of the College.
Assists the Dean in interpreting and enacting University policies and procedures as they pertain to the College and its personnel.
Serves as principal administrative liaison and supervisor of communications for the Dean with all CoE personnel, University constituents and external contacts, demonstrating a high level of professionalism, while respecting the access of the dean's direct reports. Works in all media, electronic, paper, and oral. In particular:
Works in close partnership with the administrative staff of the Office of the President, the Office of the Provost, and other University Vice President offices.
Reviews, assesses, routes, answers and monitors follow-up actions generated by both internal and external communication, as required.
Gathers and analyzes information required to satisfy the requirements of the communication.
Oversees College-level event planning in coordination with the Sr. Director of Communications and his staff, such as Board of Advisor meetings, commencement, Engineering Week, faculty & staff College-wide events (meetings, retreats and workshops), student award ceremonies, and events associated with advancement (alumni and donor-oriented events).
Works with Dean's senior leadership to help propel strategic planning and associated initiatives, coordinating and assisting College working groups developing of these efforts.
Supervises, trains, mentors and evaluates support staff, including the Dean's Administrative Assistant and a team of graduate and undergraduate student workers.
Leads internal College communication with the Dean's staff on behalf of the Dean.
Bachelor's degree or equivalent experience with three (3) to seven (7) years of progressively responsible professional administrative experience.
Ability to maintain strict confidentiality when working with highly confidential information. Excellent communication skills and ability to interact with a variety of individuals at a high level of communication.
Solid working knowledge of office processes, business policy development, and office-related computer software and electronic communications tools.
Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
Experience managing varied requirements with multiple deadlines required.
Ability to work across teams and with a variety of projects and constituencies.
Excellent oral and written communications skills.
Master's degree or equivalent experience with a minimum of five (5) years' experience working in an administrative position in higher education.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.