Harvard University Division of Continuing Education
Location: USA - MA - Cambridge
Internal Number: 58337BR
The Harvard Summer School annually enrolls 9,000 students for intensive course work in sessions of varying lengths over a seven-week summer term. The High School Programs Coordinator will collaborate with colleagues to coordinate communications to applicants and students, and assist with admission efforts for the Pre-College and Secondary School Programs. Other responsibilities include coordinating evaluations, overseeing the Harvard Pre-College tutors, handling logistics for faculty, and other special projects for the Summer School.
This position reports to the Director, Pre-College Program, Harvard Summer School.
Develop a communications strategy to manage the timing and content of various outgoing messages to applicants and enrolled Summer School students. This is done in coordination/partnership with other Summer School and the Division of Continuing Education (DCE) departments (Housing, Secondary School Program, Registrar, Enrollment Services, Dean of Students, Student Financial Services, Financial Aid, Marketing)
Advise applicants and enrolled Harvard Pre-College and Secondary School students regarding program materials, courses, student activities, finances, and processes affecting them and within the confines of Harvard Summer School regulations. This person will be the primary advisor for enrolled students up until they arrive on campus for the residential program
Coordinate logistics and payments for guest speakers, faculty and teaching assistants such as field trips and course supplies
Manage all evaluations for the Harvard Pre-College Program including student performance evaluations by faculty as well as course and program evaluations by students and residential staff. This involves reviewing all faculty evaluations about students for content, editorial review and appropriate messaging
Oversee the Harvard Pre-College tutoring program including hiring, training, supervising, and evaluating tutors, and coordinating logistics for student sign-up with tutors
Analyze reports and data including demographics, enrollments, student and faculty evaluations
Serve on the admission committee for the Pre-College Program. This involves conducting first reads for all Pre-College applicants and making admissions decisions for many applicants
Coordinates contracts for the Harvard Pre-College residential staff including serving on hiring committee, and managing the interviews and other logistical aspects of hiring, ensuring stipend payments, etc.
Assist with the planning and coordination of co-curricular and social events for Summer School students in conjunction with the Assistant Director, Pre-College Programs
Provides support and assistance with Summer School orientations and trainings
Provides administrative support to the larger Summer School staff
Other special Summer School projects as needed
The Faculty of Arts and Sciences will not provide visa sponsorship for this position.
In order to be considered for this role, a resume and cover letter must be submitted with application.
The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 17,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 11,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering nearly 130 short noncredit programs to more than 3,200 participants annually.
All formal offers will be made by FAS Human Resources.
Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year; prorated for part-time employees Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
High school degree or equivalent.
Five plus (5+) years of student services experience related to serving as the principal administrative contact and liaison with departmental or program constituents. Education beyond high school may count as experience.
Bachelor's degree strongly preferred.
Experience advising and evaluating students a plus.
Proficiency with student information systems (Banner), CMS tools (SalesForce), and computer software such as Word, Excel, and Power Point.
Excellent organizational skills, strong written and interpersonal communication skills, ability to work well in a team environment.
Experience handling complex and confidential information
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Division of Continuing Education
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.