OVERVIEW The Minnesota Robotics Institute (MnRI) is an outcome of the University of Minnesota’s Discovery, Research, and InnoVation Economy (MnDRIVE) initiative that brings together interdisciplinary researchers to solve grand challenges and increase Minnesota’s position as a worldwide leader in robotics research and education. The administrator leads, organizes, and manages the day-to-day operational, administrative, and financial activities of the institute consistent with priorities established by the director. The administrator works with the MS Program in Robotics to make sure that its goals are met. This position is responsible for supervising all institute administrative and technical staff. The position functions independently in directing the work of administrative staff to support the needs of the institute, and in handling special projects and assignments requested by the director. The incumbent must have the ability to communicate and interact effectively across all levels of employee groups (faculty, staff, and students) and to collaborate with colleagues internal/external to the institution. The administrator serves as an advisor to the director on long-range planning, administrative, and financial matters, and acts as a liaison to the Dean’s office for finance, HR, facilities, and other institute matters.
JOB DUTIES Institute Management and Planning (40%) • Manage administrative and technical staff to meet daily operational needs and complete special projects. Identify and address staffing needs. • Work closely with director and associate directors to develop and implement strategic initiatives within the Institute. • Generate reports and regular updates for review and discussion with director related to space, funding, staffing, budget, and communication planning. • Participate in collegiate meetings and committees to review, implement, and update procedures, as needed.
Financial Management (25%) • Plan, develop, and monitor operating budgets. Implement and manage annual budgets. • Identify, research, analyze and compile information and data, including interpretation of relevant policies, for informed decision making. • Monitor sponsored and non-sponsored account balances and expenditures. • Oversee the institute’s endowment and Foundation funds. • Oversee the funding of institute commitments (e.g., seed grants). • Manage institute scholarships and fellowships in collaboration with student services staff. • Potentially serve as a certified approver and/or department approver or work with one on sponsored and non-sponsored transactions ensuring compliance with department, collegiate, University and agency regulations. • Responsible for oversight of all financial functions in the institute.
Facilities and Space Management (15%) • Coordinate space for labs and offices. Review University space management system reports to ensure the allocations and use codes are accurate. • Serve as Departmental Facilities Representative (DFR) • Review building access to ensure security of labs and offices. • Work closely with facilities management to identify and address day-to-day issues and projects.
Human Resources/Performance Management (20%) • Act as primary local contact for human resources; including posting, recruitment, interviewing, onboarding and employment related issues for all current employees, new hires, and visitors. • Search coordinator, providing support and input on search committees within the unit. • Complete annual performance reviews for administrative and technical staff, providing recommendations to the director for promotion, staffing and recognition. • Departmental resource for employment governing policies including bargaining unit contracts and civil service rules. • Respond to employment related inquiries from employees, payroll, central HR, and other units. • Review payroll reports for accuracy and compliance to ensure timely and correct payments. • Coordinate visa and logistics for foreign scholars and new hires. • Act as EEO/AA resource for the Institute.
Required Qualifications: • Bachelor's degree and at least six years of professional administrative experience. • Supervisory experience managing a professional staff. • Strong leadership and organizational skills. • Ability to perform with a high level of discretion, integrity, and confidentiality. • Experience supporting and prioritizing multiple projects/initiatives simultaneously. • Ability to work collaboratively with other departments and units within the university. • Demonstrated ability to work independently and problem-solve issues. • Experience working with sponsored accounts, preferably at the University of Minnesota. • Excellent oral and written communication skills. • Demonstrated ability to work successfully with a diverse group of internal and external stakeholders from diverse communities and cultures using tact, diplomacy, initiative, and sound judgement.
Preferred Qualifications: • Master’s degree in a relevant field. • Experience supporting an academic/research unit. • Current University of Minnesota Certified Approver. • Knowledge of and experience using University policies and procedures. • Recent knowledge of university financial, HR/administrative, and sponsored projects systems.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.