Responsible for advising the Provost in strategic forecasting, budget management, management of faculty and staff hiring and the investigation and resolution of challenges involved in these areas as it relates to Academic Affairs Stem. The incumbent will require a skill set that enables complex analysis of financial data and the creation of financial models and reports that are submitted directly to the Provost, President and Director of the Budget Office. They will have full responsibility for mentoring all Academic Affairs staff to ensure compliance in the areas of financial forecasting, modeling and interpreting University policy and procedures; this includes developing training programs to ensure they understand and adhere to University fiscal guidelines. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.
1. Financial forecasting and planning *Analyze detailed financial records to project future income and expenses *Sole advisor to the Provost on use of resources and expectations related to forecasted budget *Devise and institute budgetary control systems *Construct spreadsheets and mechanisms to interpret budget to senior level management as well as develop financial models to forecast future spending *Assess financial plans for hiring, upgrades and new position requests being approved by the Provost
2. Sole responsibility for directing the financial activities of the Office of Provost and Vice President for Academic Affairs *Create, recommend and/or determine economic strategies, objectives and policies regarding budgetary matters to Provost and implementation after approval *Sole liaison for the Office of the Provost to all the stems within Academic Affairs and Research, direct reports and Business Managers as it relates to all financial matters to ensure compliance and stewardship with University's financial policies *Responsible for the creation of budget processes and fee schedule proposals for Academic Affairs *Primary contact in the Provost Office to provide an independent evaluation and specific recommendations and modifications to existing programs; resulting from this position's analysis and evaluation of past performance of processes *Identify, create reports and advise senior level management about challenging financial matters, risks and issues to ensure appropriate tracking and resolution *Establish and develop processes for all financial projects throughout the Academic Affairs stem *Mentor new staff and stem Directors on financial systems and how to understand their bottom lines
3. Audit and maintain financial resources *Direct, develop action plans and perform internal audits of Departments and programs *Approve financial transactions initiated on behalf of the Provost *Analyze and reconcile all actual financial transactions to budget plan for the Provost Office *Evaluate for proper expenditures of internal and external sourced financial resources; certify that they are in compliance with University policy and procedure *Develop financial status reports on finances and activities for the Provost to use in his decision making
4. Direct, facilitate and support financial meetings and fiscal year end closings *Sole resource and liaison to all the units within Academic Affairs and Research for the dissemination and interpretation of all budgetary guidelines, financial projects and University policies and procedures *Administer the process for all new fiscal year funding, posting of new budgets, new index creations and transfers of approved funding *Set the agenda and preside over meetings with the academic affairs Business Managers on all issues related to budget matters *Furnish deadlines, coordinate the financial processes and ensure the units adhere to all deadlines *Corroborate with the Academic Affairs units and the Budget Office to close out the fiscal year
5. President's Financial Manager *Administer the Presidents credit card allocations and out of pocket expenses through the expense reporting system *Appointed as the President's proxy to reconcile and approve the President's staff and organizational direct reports expense report allocations and out of pocket expenses; ensuring that all required receipts have been imaged and that the expenditures are in compliance with University policy *Audit, assess and prepare reports regarding the President's Office indexes financial statuses *Meet with the Chief of Staff and Liaison Budget Officer on a monthly or quarterly basis to discuss the President's Office financial standings and advise on budget processes and upcoming financial events *Represent the President's Office in discussions with internal/external vendors to resolve discrepancies, submit payment requests, obtain contract approvals and process purchase orders *Approve all financial transactions and prepare budget amendments and transfers as needed *Advise the Chief of Staff on the status of the Institutional Memberships index *Inform the Chief of Staff when contracts are expiring and reappointment or appointments are needed *Audit and retrieve all expenses reports and accounts payable documents within the President's Office that are related to spousal travel and business expenses which need to be reported to the Controllers Office for tax purposes
Position Number: S77620
The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor
Ability to work evenings and/or weekends during peak periods
This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University
Bachelor's Degree in Business or the equivalent combination of education and experience; Master's degree preferred
Five to eight years related work experience
Supervisory experience preferred
Excellent communication and interpersonal skills
Experience in higher education budgeting and/or financial modeling and forecasting
Excellent analytical and problem solving skills, ability to work independently
Ability to complete projects on time and on budget, and report on status and progress
Works well with in a collaborative team environment
Solid computer skills with experience using word processing, spreadsheet and database software
Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position
All Lehigh faculty and staff are required to be fully vaccinated unless they receive an approved medical or religious exemption from the requirement.
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Lehigh is a premier residential research university, ranked in the top tier of national research universities each year. We are a coeducational, nondenominational, private university that offers a distinct academic environment of undergraduate and graduate students from across the globe.