Executive Support Specialist - Cancer Genetics and Prevention
Dana-Farber Cancer Institute
Location: Boston, Massachusetts
Internal Number: 2022-29450
The Division of Cancer Genetics and Prevention seeks an Executive Support Specialist to provide administrative support to the Chief of the Division as well as assist with general office management tasks for the division. ??
This role will report directly to the Director and Administrative Director of the Division of Cancer Genetics and Prevention. This individual will work alongside a team of admins, nurses, clinicians, genetic counselors and various other teams within the division, including research staff. The primary functions of this role will include calendar management, managing and processing expenses, and travel coordination. This role will also involve some event planning and managing meetings, conferences, and seminars within the division. This role may also support 1-2 junior faculty within the division. The successful candidate will be a seasoned and poised professional with high regard for confidentiality and the ability to function and problem solve independently. He/she should also be able to work in a fast-paced environment.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Serves as primary administrative contact and support for the Division Chief and her group
Provides some administrative support for junior faculty in the division
Coordinates complex travel arrangements, including processing expense reports and tracking reimbursements
Plans and coordinates both internal and external meetings, including in-depth calendar management and meeting logistics
Coordinates seminars, programs and committee meetings, including scheduling and material preparation
Creates, formats and maintains Word documents, Excel spreadsheets, and PowerPoint presentations, including CVs and correspondence that may be highly confidential or sensitive in nature
Financial responsibilities include ordering supplies, reconciling purchasing card receipts and processing vendor payments/invoices
Interfacing with faculty, scientists, patients and collaborators across both research and clinical teams
Provides telephone support, including triaging phone calls and responding appropriately to inquiries
Facilitates communication and coordination across the group, thereby promoting a positive and collaborative work environment
Some patient interaction on the phone
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.?? As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.?? Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Bachelor's degree or equivalent experience or training required. College level course work highly desirable.
2-3 years experience in an office setting required, preferably supporting a senior executive or professional group.
Experience working in an academic medical/scientific research setting or comparable technology-oriented business environment is highly preferred.
Excellent English language reading, writing, and speaking skills required.
Demonstrated ability to draft reports, correspondence and other administrative documents as needed.
Demonstrated ability to organize meetings and carry out complex scheduling required.??
Self-motivated, attentive to details and flexible.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to under-served members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.