Reporting to and working in concert with the Chief Development Officer, the Associate Director of Board Relations will serve as the primary liaison to the theater's Board of Trustees (BOT) and Board of Advisors (BOA) (approximately 85 individuals). This position will work closely with board and executive leadership, as well as with other staff members within the development department and across the institution to craft and implement strategies that will increase the theater's capacity to deliver on its mission. The Associate Director of Board Relations will determine strategies to achieve ambitious board giving targets through annual and special event support. This position is responsible for raising approximately $1.4M per year in board annual gifts as well as fulfilling trustee and advisor engagement, communication, onboarding, and governance.
Duties & Responsibilities
Set agendas for board and committee meetings; approximately 50 per year.
Prepare content and materials, scheduling, staffing, and notating said meetings, and conducting necessary follow-up.
Assist to establish and manage ad hoc board committees, task forces, and working groups as special initiatives, needs, and projects arise.
Manage the board nomination, onboarding, and orientation process, including cultivation and engagement of all board prospects.
Facilitate succession planning and good governance practices.
Foster a culture of philanthropy within both the BOT and BOA.
Promote and assist the boards' own fundraising efforts.
Ensure timely and accurate reporting.
Develop and manage board communications
Maintain a high level of engagement for all trustees and advisors.
Take the lead on improving communication, transparency, and trust between boards and staff, including launching and maintaining a monthly series of board/staff lunches.
Direct supervision of the Development Special Events and Programming role.
Perform additional duties as needed to help advance the theater's mission.
Assist with planning and execution of special events with A.R.T. staff and board members such as the annual gala, opening nights, and other donor cultivation events, and represent the A.R.T. at these events, within the community, and at Harvard University.
Antiracism and Anti-Oppression Work
Co-lead, with the CDO, the boards in the organization's antiracism and anti-oppression work, including coordination of trainings and communications.
Help to facilitate and notate the Development department's internal antiracism discussions.
Help to lead implementation of equitable and inclusive development and board practices, including mechanisms for accountability.
Support the Chief Development Officer in management and strategy of the theater's capital campaign, including cultivation and solicitation of the Board of Trustees and Board of Advisors.
Help track and maintain records of cultivation and engagement for the theater's top campaign prospects.
Manage regular meetings and ongoing activity of campaign-related board committees.
Prepare fundraising memos and materials for major stakeholders including the Harvard Corporation, University leadership, and major donors;
Working in close collaboration with colleagues in the University Development Office and across the University, ensure transparent communication about and cohesive strategy for HU-affiliated prospects and donors.
Schedule prospect meetings and preparing briefings for the CDO, Artistic Director, building project team, or others as necessary.
Assist in the planning and execution of campaign-related cultivation events and engagement opportunities.
PLEASE NOTE: This position may start hybrid (some on campus/some remote work), with transition to full on campus in Cambridge if required by department. Work options for this role will be discussed during the interview process.
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found on the University's
Candidates MUST meet the following basic qualifications in order to be considered for this role: Bachelor's Degree or five years of related or equivalent experience required.
Experience with Microsoft Outlook, Word, Excel, PowerPoint.
Progressively complex, advanced project management, event planning, or communications.
Experience in fundraising, preferably in a higher education setting.
Experience working with diverse audiences and relevant external constituents, including board members, volunteers, vendors, campus constituents (i.e., president's office, marketing-communications, colleges, athletics, alumni association, etc.).
Experience with donor database system, experience with Tessitura highly desirable.
Ability to work evenings and weekends as required.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University American Repertory Theater
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.