Administrative and Fiscal Manager - (220000F1) The University of Maryland Support, Advocacy, Freedom, and Empowerment (SAFE) Center for Human Trafficking Survivors is seeking a dedicated and solutions-oriented Administrative and Fisal Manager who has a passion for the SAFE Center's human rights and service mission. This position will involve engagement with the SAFE Center team, broader university community, funders, partnering organizations, vendors, clients, and other stakeholders. This position works closely with the Office of the Provost Administrative and Fiscal Affairs team regarding payroll, budget, and human resources matters; and serves as a liaison between the SAFE Center and Financial Services, Strategic Sourcing and Acquisition Services, and the Office of the Provost Administrative and Fiscal Affairs team. The mission of the SAFE Center is to provide survivor-centered and trauma-informed services that empower trafficking survivors to heal and reclaim their lives, and prevent trafficking and better serve survivors through research and policy advocacy. Through in-house service provision and collaboration with partners, the Center provides comprehensive social, legal, mental health, medical, and economic empowerment services to survivors of sex and labor trafficking of any age, nationality, or gender. The SAFE Center's mission is rooted in social justice and active efforts to fight systemic racism which is one of the causes of human trafficking. More information is available on the SAFE Center's website at www.umdsafecenter.org. This position is located at the SAFE Center in College Park, Maryland and requires occasional travel to the University of Maryland, Baltimore located in Baltimore City. Options for partial telework may be available. Benefits Information
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Essential Functions:
General -
Manage financial, procurement, and human resource (HR) functions for the SAFE Center, with input and direction from the Office of the Provost Administrative and Fiscal Affairs. With SAFE Center senior leadership, develop long- and short-term planning to meet financial and business administration objectives that advance the SAFE Center's strategic plans and core values. -
Advise the director and deputy director concerning university and policies and procedures, in areas of fiscal management, procurement, travel, audit compliance and human resources as applied to daily operations, current projects, and new initiatives. This may require research and coordination with other campus offices and outside entities. Propose streamlined processes that adhere to state laws and university procedures that allow the SAFE Center to administer the Trafficking Victims Assistance Program (TVAP) and pay client expenses in a flexible and timely matter, and advocate with the state and university for streamlined payment processes on behalf of the Center. Propose proactive solutions to challenges in flexible and timely payment processes. -
Design, maintain, and implement departmental policies and procedures that complement the university's policies and procedures to facilitate payment of client expenses and other operational needs. -
Serve as a liaison between the SAFE Center and Financial Services, Strategic Sourcing and Acquisition Services, and the Office of the Provost Administrative and Fiscal Affairs Team. Works closely with the Office of the Provost Administrative and Fiscal Affairs team regarding payroll, budget, and human resources matters. Financial -
Work with SAFE Center senior leadership and the Office of the Provost Administrative and Fiscal Affairs Team to develop and manage financial budgeting, forecasting and reporting for the SAFE Center. Develop, monitor, analyze, forecast, and report on annual budget and finances. Prepare and oversee monthly financial reports, income statements, and other financial documents. Perform micro trend analyses and financial forecasts. Approve expenditures; analyze variances; work with Office of the Provost Administrative and Fiscal Affairs Team to initiate corrective actions. Ensure all accounting and budget activities are performed in accordance with University policies and procedures. -
Assist SAFE Center leadership with statistical analyses and reporting; serve as an advisor on business matters and represents the SAFE Center as needed. Operations -
Manage operations for the SAFE Center, including procurement and purchase orders, human resources, effort reporting, travel, inventory control, and facilities management. -
Manage purchasing for the SAFE Center, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. -
Liaise with Office of the Provost Administrative & Fiscal Affairs team on human resource functions related to day-to-day transactions. -
Determine SAFE Center staff and client needs from analysis and design procurement methodology, research markets, and assist in contracts and negotiations. -
Liaise with the Provost Office to handle SAFE Center staff recruitment, hiring, onboarding, advancement, and separation. -
Performs other duties as assigned. Qualifications Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.
Experience: Five (5) years of related experience in human resources and business, budget, or financial operations.
Preferred Experience: Experience in university systems and procedures including Oracle Financials, or other similar enterprise systems. Proficiency working with Microsoft Excel.
Supervisory Experience: Two (2) years of direct management responsibilities that involves personnel recruitment, training, and professional development related to position required.
Knowledge, Skills, and Abilities: -
Demonstrated experience in managing financial functions of an organization, including preparing financial statements, budget planning and reporting, forecasting, accounting and bookkeeping. -
Fluency in management and financial accounting. -
Working knowledge of grants and contract administration. -
Excellent organizational and communication skills and careful attention to detail. -
Ability to apply critical thinking skills to anticipate and find the source of challenges, and propose and advocate for effective solutions. Committed to creative problem solving. -
Ability to organize and execute multiple assignments with overlapping deadlines. -
Excellent interpersonal and customer-service skills, including a positive, cooperative, affirming, and professional demeanor, with SAFE Center colleagues, university officials, partner organizations, clients, grantors, and other stakeholders. -
Ability to prepare and analyze spreadsheets and reports using Microsoft Office, Adobe Acrobat, and financial accounting systems. -
Ability to gather and assess information, weigh options, and exercise excellent independent judgment. -
Skill in consultation and change management. -
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Accountability, Civility, Collaboration, Diversity, Excellence, Leadership, and Knowledge. The Hiring Range for this position is in the high $70,000s to high $80,000s, commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu. If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. Job: Reg or CII Exempt Staff - E1244F Employee Class : Exempt Regular Full Time/Part Time: Full-Time Shift: Day Job Financial Disclosure: No Organization: Graduate School - Support Services Job Posting: Apr 26, 2022 Unposting Date: Ongoing | |
