Faculty Advancement in the Office of the Vice President for Research (VPRFA) is the administrative catalyst for research and creative activity at Indiana University (IU), developing and overseeing strategic research development including philanthropy, strategic nominations and limited submissions, pre-proposal grant planning, and internal seed funding programs. VPRFA supports the broad research mission of IU while at the same time providing a concierge model of support in strategic areas, to top research centers, and for our most productive and successful researchers, scholars, and artists.
Provides high-level administrative and project management support to strategic advisors within VPRFA, principal investigators (PIs), and other senior leadership as assigned
Participates in the development and implementation of projects for VPRFA. Schedule and participate in meetings
Manages working groups of strategic advisors
Facilitates planning, execution, and resolution of projects, events, and initiatives
Prepares and provides regular updates and reminders to ensure continued progress
Produces status reports and update appropriate parties on progress
Tracks projects and action items in project management system
Acts as liaison between various areas, departments, offices, and constituents (both internal and external to the university)
Tasks include, but are not limited to, gathering data, conducting research, preparing analyses, creating reports, making recommendations, resolving issues, and taking appropriate action
Manages a small project, from start to finish, or one phase of a large project, ensuring on time completion within budget.
Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
Reports on progress and provides regular updates to upper management.
Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
Collaborates with other departments to ensure that project objectives are achieved within established time frames.
May provide guidance and support to non-exempt staff.
Bachelor's degree in relevant field
Some relevant experience
Combinations of related education and experience may be considered
Ability to drive multiple projects to successful completion
Demonstrates project management skills
Proficient communication skills
Excellent organizational skills
Excellent collaboration and team building skills
Demonstrates time management and priority setting skills
Ability to work with minimal supervision and exercise independent judgment to facilitate resolution of day-to-day issues that arise.
Ability to track multiple projects simultaneously and to analyze complex information and make recommendations
Ability to interact with a wide variety of individuals using tact and diplomacy
Proficient with word processing, presentation, database, and spreadsheet software and possess strong grammar and copy-editing skills
Ability to be discreet and maintain confidentiality
Ability to focus clearly in a highly dynamic and changing environment.
Must possess exceptional creativity and the ability to solve problems in a fast-paced environment.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianapolis
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.