The Program Coordinator is part of the TCU College Advising Corps leadership team. They will be assigned by the director to oversee a cohort of High School College Advisors who will be based in the community at local high schools. In addition to supervising High School College Advisors, the Program Coordinator will help recruit new college advisors, provide direct support to college advisors in the field, assist with advisor training, build collaborative relationships with key stakeholders at partner schools/districts, be responsible for uploading student rosters and overseeing advisor performance within our data platform(s), and will be responsible for program performance at their assigned schools. The Program Coordinator will assist with the overall implementation of the Tarrant To and Through (T3) pledge process at assigned high schools.
Duties & Essential Job Functions:
1. Serves as support for the Director handling issues, as appropriate on behalf of and in the absence of the Director and suggests improved efficiencies. 2. Represents and presents on behalf of the Director at various meetings and activities. 3. Assists with data management, analysis, and reporting for assigned high schools. 4. Assists the Director with scheduling and planning major events. 5. Assists on ad-hoc projects as assigned. 6. Assist program leadership team with the marketing of the annual college advisor recruitment and selection process and serves on the selection committee. 7. Assists Director and program leadership team with the planning and delivery of pre- and in-service college advisor training and handling of training logistics. 8. Helps identify knowledge gaps among college advisors and plan training, in tandem with Director and program leadership team, to meet those needs. 9. Shares college planning resources a regional professional development and conference opportunities with advisors. 10. Supervises assigned college advisors in assigned Tarrant County schools. 11. Conducts on-site high school visits a minimum of once weekly to directly observe advisors on-site and understand how the program is working in each partner high school. 12. Develops for and/or shares resources with college advisors and provides support and mentorship. 13. Suggests ideas to advisors for more complete implementation of service deliverables and full maximization of the college advisor position. 14. Attends college planning workshops and activities as is possible and appropriate. 15. Handles, and reports to the Director and seeks their assistance when appropriate, any barrier to full utilization of advisors within the schools and barriers to the accomplishment of service deliverables. 16. Consults or addresses issues that arise that relate to college advisors’ ability to fulfill their role and meet service deliverables. 17. Assists advisors with coordination of cluster-based activities as appropriate (e.g., collaborative campus tours). 18. Ensure timely submission of paperwork by college advisors. 19. Shares with advisors their status on service deliverables, service hours, program support budgets, etc. 20. Develops strong collaborative relationships with Fort Worth ISD and area partner schools. 21. Communicates with partner school leaders and site supervisor(s) during regular site visits to examine how the partnership is going, identify any needed improvements, and maintain a collaborative relationship with partner school leadership. 22. Suggests ideas to partner schools for more complete implementation of service deliverables and full maximization of the college advisor position. 23. Presents updates about the TCU College Advising Corps, in tandem with advisors, at school board and school/district leadership meetings. 24. Represents and increases public awareness of the TCU College Advising Corps at FWISD and regional meetings and events. 25. Attends and represents TCU at relevant meetings in FWISD and throughout the DFW region. 26. Identifies potential partners for collaboration within the region that are aligned with the mission and goals of TCUC CAC. 27. Identifies and seeks opportunities to share the TCU College Advising Corps program through speaking engagements and press coverage. 28. Develops and maintains collaborative relationship with postsecondary institutions in the region and identifies potential for alignment and collaboration. 29. Communicates to the director any potential funding sources in the region of which you become aware. 30. Assists the Director with identification of potential partner schools when expansion in the region is being considered. 31. Develops resources and guides specifically about and related to the region, its postsecondary institutions, and its resources and opportunities. 32. Assists with and coordinates Tarrant To and Through (T3) initiatives. 33. Organizes, promotes, and supports pledge efforts at local schools and throughout the region as assigned by the Director. 34. Performs other related duties as assigned.
Required Education & Experience:
• Bachelor’s Degree and 2 years previous work experience with the College Advising Corps, or college access program.
Preferred Education & Experience:
• Preference will be given to candidates possessing direct experience working for a College Advising Corps chapter, especially two years serving as a High School College Advisor • Additional experience in college access, college admissions, and/or college financial aid is preferable.
• Knowledge of interpersonal communication techniques. • Knowledge of computer software used to perform the job. • Knowledge of the College Advising Corps program, policies, and procedures. • Knowledge of recordkeeping techniques. • Skill in the use of Microsoft Office to include Word, Excel, and Outlook. • Skill in effective written and verbal communication. • Skill in the use of the College Advising Corps GRACE student tracker system. • Ability to develop processes and standards for the specific needs of the assigned schools with diplomacy and a strong commitment to service. • Ability to collaborate creatively and effectively with others in order to solve problems and reach goals. • Ability to balance multiple projects simultaneously.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information. • Able to speak (enunciate) clearly in conversation and general communication. • Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. • Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. • Lifting and moving objects and equipment up to 10 lbs.
Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
This role is an on campus, in-person position.
There are no harmful environmental conditions present for this job.
The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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