UCSD Layoff from Career Appointment: Apply by 11/25/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/06/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until position is filled.
The Executive Assistant to the Assistant Vice Chancellor of Student Retention and Success (AVC SRS) provides confidential and proactive executive level support to the AVC SRS on a wide range of issues involving high level work associated with complex problems of a confidential and sensitive nature including campus and system wide efforts and collaborations that improve student retention and graduation rates.
The Executive Assistant to the AVC-SRS is responsible for the coordination, administration, organization and carrying out of daily operations related to the AVC and units they oversee. Reporting directly to the AVC SRS, this position is responsible for a broad array of assignments, including the coordination, administration of the overall cluster which includes Undergraduate Research Hub, Office of Academic Support and Instructional Services (OASIS), Chancellor's Associate Scholars Program (CASP), Undocumented Student Support Services, Student Veterans Resource Center, Student Success Programs and the Transfer Student Success Hub. Provides proactive executive administrative support for the AVC-SRS and contributes secondary support to the Office of the Vice Chancellor Student Affairs.
The Executive Assistant plays a critical role in planning for, and the development, implementation, organization and assessment of, student success services at UC San Diego. While performing their duties, the assistant must demonstrate a high degree of professionalism, tact, diplomacy, and discretion on a wide variety of complex programmatic, personnel, and fiscal issues. Assist with senior management work assignments and projects initiated by senior campus leadership. Manage long-range activities, events, correspondence, schedule and records for the AVC-SRS.
This position will intercept and independently resolve and handle routine issues, manage and organize a high volume of communications, and ensure timely and comprehensive responses. Serve as central administrative liaison between AVC-SRS, VCSA, on-and off-campus officials, including but not limited to UC Office of the President, faculty, students, parents, community members and constituents from national and international universities. In this administrative capacity, ensure that AVC-SRS is briefed for meetings and that all meetings and appointments with a wide range of constituents are properly managed.
Office management responsibilities include electronic calendar management, serving as a fiscal liaison between the AVC and the SRS Business Office, event coordination, travel, signature processing, production of reports and presentations, and other print and online publications.
Bachelor's degree in related area and / or equivalent experience / training.
Minimum of five (5) years of demonstrated experience and proven ability to function at a high administrative level in providing executive level support while representing the University's best interests at all times.
Advanced organizational and project management skills, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines and interruptions.
Demonstrated ability to interpret and appropriately apply regulations, policies, and procedures.
Experience in event management to plan/coordinate logistics for meetings, programs, and activities.
Knowledge of federal regulations such as Family Educational Rights and Privacy Act (FERPA).
Advanced computer and technical proficiency in MS Office Suite; enhanced graphics; graphs and pie charts for presentations; formulas in Spreadsheets for data matrices and database management; Sharepoint design and management.
Skill in analyzing information, situations, practices, or procedures to define the problem or objective, identify relevant factors, formulate logical and objective conclusions, and recognize alternatives and their implications.
Excellent interpersonal skills including tact, diplomacy, and good judgment to successfully interact with a variety of people including faculty, staff, students, families, campus leadership, civic leaders, members of the community from diverse cultures and backgrounds.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.