A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must indicate why you are interested in this position and how your experience serves to make you qualified for this position.
The Department of Mathematics is searching for a new Michigan Math and Science Scholars (MMSS) Program Coordinator.
This position is responsible for the Michigan Math and Science Scholars program. Flexibility is key to success in this position. The Mathematics Department is the administrative home for the program.
Key areas of responsibilities include: Program administration: Database management, application processing, receiving and creating application files. tracking applications to completion, ordering supplies, preparing student packets, updating forms for students and families including liability and insurance forms, preparing flight information, housing Liaison (parking, rooms and dining issue). Prepare course evaluations, certificates of completion, and respond to requests for information from various programs. Work with school partners for scholarships. Assist faculty to find graduate student and undergraduate student assistants. Work with housing and dining facilities. Monitor students/counselors in evening, as needed.
Facilities: Organize classrooms and computer lab scheduling; morning and afternoon classrooms, computer labs, rooms for evening activities. Work with various entities on campus for classroom availability.
HR: Process paperwork for faculty/GSI/USI/counselor pay which includes follow-up with payroll/HR for consistency of information and timing. Post, interview and hire positions for counselors. Train counselors. Supervise all counselors (usually about 20).
Financial: Plan program budget and approve expenditures. Track expenses, prepare deposits, reconcile expenses, approve expenses. Prepare hosting and travel reports. Request and manage petty cash fund for immediate reimbursements.
Event planning: Coordinate welcome reception. Make Cedar Point arrangements and purchase tickets. Coordinate baseball game arrangements and purchase tickets. Coordinate all transportation including Ann Arbor School busses for baseball games, charter busses for Cedar Point, and course and program vans. Manage evening activities with counselors to ensure safety rules are followed. Plan weekend activities outside of large field trips. Coordinate all activities for students.
Marketing and development: Answer questions from parents and teachers about program by email and telephone. Assist with grant proposals for funding from various scientific organizations including the AMS and ACS. Solicit requests from faculty to teach the courses and solicit faculty to teach. Prepare student souvenirs and order as needed. Prepare program informational brochures for mass distribution. Update website (technical) support. During the program, update website including Daily Camper. Review program for effectiveness working with the Faculty Director. Write report for College annual review.
The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.
Bachelor's degree and three (3) or more years of experience in student services area or equivalent experience are necessary. Must be a high energy, self-motivated individual with excellent social skills. Must be sufficiently familiar with the most popular networking, smart phone and other information technologies to design interfaces that appeal to a young, tech-savvy audience. Must have experience with web-based systems and must have (or be willing to gain) the ability to update the program web site dynamically as the program evolves. Must be able to manage multiple responsibilities and have excellent time management skills; especially as they relate to event logistics and operations Outstanding organizational skills and meticulous attention to detail. Must have excellent oral and written communication skills. Strong relationship building skills. Demonstrated Microsoft Office competency; outstanding database skills are critical. Ability to work independently as well as effectively in teams. Demonstrated team spirit, dependability, and initiative. Ability to serve diverse populations. Must be creative, have excellent judgment with a professional presence and strong decision-making ability.
A master's degree is very strongly preferred with five (5) or more years of experience in student services or equivalent. Working knowledge of applicable University policies and procedures is preferred. Strong project management skills preferred.
Higher salary possible for exceptionally qualified candidate.
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
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Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
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