Reporting to the Director of Admissions, the Admissions Interview Coordinator coordinates the rollout, execution, and evaluation of the Multiple Mini Interview (MMI) process as part of Kaiser Permanente School of Medicine (KPSOM) Office of Admissions applicant selection process. Responsible for creating materials and presentations on MMI for training and operations. The Coordinator also conducts an analysis and evaluate the efficiency and accuracy of MMI after the MMI cycle is completed. This position ensures all applicants invited to interview are handled as ethically, efficiently, and objectively as possible during the interview cycle.
Creates, conducts, and updates MMI training presentations and is the first point of contact to candidates, faculty, students, staff, and community members involved in the MMI process.
Develops the annual MMI calendar and event schedule for individual MMI days. Coordinate all activities on MMI day.
Adapts external MMI scenarios, operations guides, and systems for use at Kaiser Permanente School of Medicine given its technology and resources. Creates School of Medicine-specific guidelines and materials.
Conducts business analysis of roles and resources needed for MMI; creates role descriptions and project plans specific to existing School of Medicine staff.
Maintains forms used for interview ratings before and after admission season.
Evaluates and reviews efficiency and accuracy of MMI after MMI cycles complete; prepares reports and update guidelines, trainings, and materials based on results. Assists in the identification, development, and editing of MMI scenarios.
Updates the KPSOM Admissions Office operations manual and rater/reviewer manual to accommodate updates to the MMI process. Conducts periodic reviews with KPSOM stakeholders and modifies based on input.
Updates and maintains social media accounts and platforms.
Minimum two (2) years of relevant experience in Admissions
Bachelor's degree OR four (4) years of experience in a directly related field.
High School Diploma or General Education Development (GED) required.
License, Certification, Registration
Strong oral and written communication skills.
Excellent reading comprehension and writing skills.
Professional oral presentation skills.
Project planning skills.
Intermediate computer technology skills (including internet, email, word processing, spreadsheets, graphic media, databases, and presentations).
Experience in MMI Coordination
Experience developing training materials and executing programs involving new processes and technology among diverse teams.
Experience creating and maintaining training materials, including presentations, manuals, and web-based content.
Experience in technical writing.
Knowledge of project planning techniques; demonstrated ability to analyze, develop, and roll-out new projects.
Familiarity with conducting analyses, designing reports, and if needed, implementing the reports in web-based applications.
Ability to work with online applications and if needed, design, deploy, and maintain content in a web-based application.
Knowledge of general reporting principles and statistical analysis.
Demonstrated ability to work in teams.
Demonstrated ability to work independently and make distinctions among competitive applicants.
Strong organizational, planning, and time management skills.
Excellent interpersonal skills.
Understanding of financial transactions.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.
The Kaiser Permanente School of Medicine will offer more than a conventional medical education. It will provide students with the unique opportunity to be taught by the physicians of Kaiser Permanente as part of one of the nation’s highest-performing health care organizations. You’ll find support from your colleagues, who exemplify our commitment to champion equity, inclusion, and diversity in all aspects of our work. You’ll be a role model of professional excellence, integrity, and personal well-being for our medical students. Our school is located in sunny Pasadena, California.Our employees receive competitive compensation, benefits, and opportunities for professional development, growth and enrichment.