Special Advisor to the EVC - Executive Vice Chancellor & Chief Administration Officer
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR63151
The Special Advisor is responsible for supporting the Executive Vice Chancellor through a combination of project management, writing and editing, research, and high level administrative and relationship support functions. Coordinates special projects, compiles information and completes complex reports and analysis. Works independently or with senior leadership. Interfaces with external stakeholders including senior representatives of state, local or federal government agencies and/or private sector companies. Sensitivity to confidential matters, a high level of professionalism, tact and diplomacy are paramount.
Primary Duties and Responsibilities
Manage external special projects in coordination with other departments and/or organizations on behalf of the Executive Vice Chancellor.Â Research and prepare materials, policy briefings, talking points, speech drafts or presentations and proposals on a variety matters for key external audiences.Â
Develop and lead Executive Vice Chancellor brand and channels, including Executive Vice Chancellor website, presentations, remarks, correspondence and strategic communications. Create and manage vibrant, innovative and compelling communication and engagement deliverables to ignite change, activate alignment and foster a strong, inclusive culture. Identify and create opportunities for visibility and connection in the university community, St. Louis region, higher education and industry. Â Â
Develop and manage an overarching internal workforce brand and integrated communication plan. Create and manage a consistent voice, tone and style that reflects organizational values, drives behavior change and supports operational goals. Work cross-functionally to ensure quality control and consistency for any internal communications, including formed responses, templates, presentations, manager tool kits, talking points, newsletters and other tactics. Lead and maintain the internal calendar, cohesive messaging platforms, cadence and framework for all communications across enterprise areas.
Foster external relationships in the Greater St. Louis region, in higher education and across the employee-focused industries. Maximize connection with community and industry, amplifying the Executive Vice Chancellor and workforce brand and reputation as a world-class employer. Partner with Public Affairs for support and consistency.
May schedule, prepare materials and notes, and ensure follow-up for various stakeholder meetings including staff, Board or other meetings.Â Draft and edit various documents including external correspondence. Create and maintain files, review drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature.Â Â
Perform other duties as assigned.
Masterâ™s, MBA or other advanced degree.Â
Ten yearsâ™ experience.
Expertise leading large-scale enterprise projects and strategic initiatives. Knowledge or experience in administrative, campus services or other related operational areas.Â
Significant project management experience on behalf of a senior executive.
Superior research, analytical, planning, organizational skills, and detail-orientation.
Strong customer-service orientation.
Ability to manage multiple projects, and competing priorities while adhering to deadlines.
Excellent oral and written communication skills.
Ability to work independently, exercise mature professional judgment, and use discretion.
Comfortable in team-oriented environment based on open, transparent, continual communication, information sharing and inclusive decision-making.
Open to feedback and professional development.
Capable of âœmanaging upâ to ensure deadlines are met and priorities kept.
Demonstrate utmost integrity and respect for confidential information.
Advanced knowledge of Microsoft Office Suite, including Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to act as resource for other staff.
Bachelorâ™s degree from accredited college or university and equivalent five yearsâ™ experience in a fast-paced, large non-profit or public or private sector organization supporting an executive-level individual or team.Â
$68,200.00 - $116,600.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.