Assistant Director of Student Activities and Leadership (Limited Term)
Internal Number: 494670
Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. Swarthmore College was recently ranked number 3 in the 2021 US News Best National Liberal Arts Colleges rankings - https://www.usnews.com/best-colleges/swarthmore-college-3370.
As a residential college with over 96% of its students living in campus-owned housing, the Office of Student Engagement supports the mission of Swarthmore College by fostering living environments that value shared responsibility, consensus decision making, and personal accountability. The Office of Student Engagement aspires to create and support an engaged, evolving, and inclusive campus community by fostering holistic student development and success. Combining the Office of Residential Life with the Student Activities & Leadership office in 2014, the Office of Student Engagement (OSE) aims to link learning inside the classroom with learning outside of the classroom. The OSE expects that students will actively participate in their residential co- curricular experience and will take ownership for creating the communities in which they want to live.
The Assistant Director of Student Activities and Leadership (ADSAL) is a full-time, exempt position reporting to the Director of Student Activities and Leadership. The Assistant Director of Student Activities and Leadership will partner with a team of four full-time Residential Community Coordinators (RCCs) and over 70 student paraprofessional staff.
Scheduled to open phase 1 in Fall 2022 and phase 2 in Fall 2023, the Assistant Director of Student Activities and Leadership will have a key role in establishing the vision for enhancing the student experience with the College’s new Dining and Community Commons Project (DCCP). The Community Commons project will include new office space for the Office of Student Engagement, flexible meeting and social space for students, and provide indoor and outdoor programmable space options for the Swarthmore community. More information on DCCP can be found here:
Essential Responsibilities: Student Programming and Event Management ● In partnership with the Director of Student Activities and Leadership, oversee student programming initiatives that promote and support student learning and development, academic success, community engagement, leadership development, and inclusive excellence. ● Plan and execute campus-wide late night and weekend programming: advise and mentor student leaders in the development, implementation, and assessment of late night, alternative and substance-free programming. ● Regularly attend student events and programs and serve as the primary advisor to night and weekend events. ● Support the planning, coordination, and execution of annual large-scale events for 1600+ students. This also includes the assistance in oversight of safety, security, and venue related needs. ● In collaboration with the Director of Student Activities and Leadership, develop and implement a Campus Programming Board. Hire, train, and evaluate an assigned set of student employees who support OSE student events and programming efforts. Meet with members of the program (individually and collectively) to plan and orchestrate campus-wide programs and events. ● Provide leadership development and event planning training for student organizations. ● Orders all materials related to the New Student Orientation Program. Provide assistance to students, parents/families, faculty and staff as needed.
Student Organization Advisement ● Serve as the primary general advisor for student organizations. ● Assist with the preparation of student organization budgets in accordance with College budget policies and regulations and set standards for student organization financial management and purchasing. ● In collaboration with the Director of Student Activities and Leadership, develop and maintain the substantive content of a Student Organization Handbook and Student Organization Advisor Resource Handbook, including policies for Student Organizations as needed. ● Coordinates club registration process for continuing and new clubs and organizations by maintaining a database and ensuring compliance with federal and College guidelines for registered clubs and organizations. ● Serves as a general resource person/consultant for individuals and organizations requesting information on program planning, organization recruitment and retention, conflict resolution, and other student organizational issues. ● Serve as the primary advisor for the Crumb Cafe (student run afterhours cafe). In partnership with Dining Services, provide leadership and financial management support to ensure fiscal sustainability of operations. Ensure compliance with best practices related to required food service health and safety standards, and student training. ● Develop and implement the fall and/or spring activities fairs.
Emergency Response and Case Management ● Participate in the Division of Student Life on-call crisis response rotation (typically Tier 1, approximately once every 4 weeks). Respond promptly and appropriately, often in-person, to security, behavioral, and crisis situations.
● The ADSAL will be considered essential personnel and may be required to help carry-out the College’s emergency preparedness plans. ● Provide leadership and manage emergency and crisis situations involving students and/or residential facilities. ● Collaborate closely with the Senior Associate Dean of Student Life to address violations of the Student Code of Conduct involving student organizations, and deliver a student conduct process that is educational, fair and grounded in current practices, and results in high levels of consistency of accountability. ● Problem-solve interpersonal, operational, and other issues with students as needed.
Social Space Facilities Management and Operations ● Conduct routine building walk-throughs and inspections of campus social spaces. Assist in monitoring and completing individual Facilities and Maintenance requests and overall building management for student social spaces. ● Work with office staff, student leaders, and other College personnel to coordinate an annual primary calendar of programming for all clubs, organizations, Student Activities, OSE, and other College events. ● Oversees the inventory, upkeep, training on use, and management of all OSE programming equipment, including sound systems, lights, projectors and other event resources. ● Develop and maintain department social media presence and branding profiles. ● Represents OSE, Student Life, and Division of Student Affairs on assigned committees. ● Attends departmental and divisional training, retreats, and planning sessions as needed. ● Performs all other duties and responsibilities as assigned or directed by the supervisor.
Required Qualifications: ● Bachelor’s degree required, Master’s degree in Higher Education, Educational Leadership, College Student Affairs or a related field strongly preferred. ● 1-3 years of progressive leadership experience in student affairs. ● Excellent interpersonal, verbal, written, and listening skills, including the ability to communicate effectively with students, faculty, staff, and parents. ● Must be an enthusiastic, energetic, and organized self-starter who is capable of working independently and in a team environment and prepared to work in a fast-paced environment where processes and needs are changing and developing regularly. ● Demonstrated commitment to the principles of inclusive excellence.
Preferred Qualifications: ● Experience working at a highly-selective liberal arts institution. ● Experience with capital planning and long-term student organization planning. ● Experience implementing a student organization conduct process. ● Experience with Maxient, Adirondack, Banner, Acalog and/or other student organization or budget software. ● Training in intergroup dialogue, conflict mediation, or related skills. ● Experience overseeing and managing professional staff hiring, development, and performance management.
For full consideration, submit applications including resume and cover letter with salary expectations by November 17, 2021.
Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.
Since its founding in 1864, Swarthmore College has given students the knowledge, insight, skills, and experience to become leaders for the common good. Offering a liberal arts and engineering curriculum, the College is private, yet open to all regardless of financial need. It is also decidedly global in outlook, drawing students from around the world and all 50 states. The diversity of perspectives represented by Swarthmore students, faculty, and staff - including different viewpoints, identities, and histories - contributes to the community's strong sense of open dialogue and engagement with ideas and issues.