This position serves as the initial “point person” between the Advancement Office and Mars Hill constituents. It carries office duty and departmental communication responsibilities, along with assistance in strategic planning, and implementation of special projects relating to alumni activities and University boards.
Provides front line greeting of visitors – in person or via phone.
Maintains advancement calendar
Assists with coordination of Work Study students
Organizes and submits required business office documents relating to travel and office expenditures.
Coordinates circulation of cards amongst staff to constituents.
Maintains and processes timesheets for the Advancement Office.
Oversees control of supplies inventory and ensures professional appearance of the Advancement Office.
Departmental and Board Communications
· Serves as the liaison between the Advancement Office and office of Marketing/Communications.
o Facilitates monthly e-newsletter submissions from Advancement staff.
o Serves as the lead for social media coordination for Alumni Facebook and Instagram pages.
· Executes preparation of correspondence, proposals, presentations, and reports, including handling of confidential information for Vice President for Advancement and Senior Director of Alumni and Trustee Relations
· Ensures advancement website pages are refreshed and up-to-date.
· Posts monthly departmental text messages.
· Assists Sr. Director of Alumni and Trustee Relations with updates to website pages.
· Executes timely communication to the Alumni Board, Board of Advisors, Campaign Steering Committee, Investment Committee, and Advancement Committee as directed by the Vice President for Advancement and Sr. Director of Alumni and Trustee Relations.
· Prepares, reviews, and distributes minutes for board meetings.
· Assists the Vice President and Sr. Director of Alumni and Trustee Relations with special events inclusive of, but not limited to, campaign activities, homecoming, alumni gatherings, and graduation
· Arranges logistics for board and committee meetings.
· Committed to the mission of Mars Hill University
· Exhibit professionalism
· Consistently demonstrate strong interpersonal skills and build/maintain relationships with external audiences including alumni, donors, friends of the university, parents, etc.
· Experience with data bases (Raisers Edge preferred) and expertise in Word, Excel, PowerPoint, and Google Docs
· Initiative and creativity
· Well organized, detail oriented, and consistent
· Works well in team settings
· Strong verbal and written skills and a pleasant telephone demeanor
· Work experience in a college atmosphere preferred
· Emotional intelligence and welcoming spirit
· Ability to anticipate next steps
· Event planning background needed
· Experience in digital meeting set-up.
· Perform additional duties as assigned by the Vice President for Advancement and the Senior Director for Alumni and Trustee Relations
EEO / ADA Statement:
In accordance with the Americans with Disabilities Act (ADA), MHU provides reasonable accommodation to qualified applicants and employees with disabilities unless the accommodation would impose an undue hardship on the organization or would change the essential functions of the job. Requests for reasonable accommodation should be directed to Human Resources (see below). MHU is committed to hiring faculty and staff who fully support MHU’s mission. Minorities and women are encouraged to apply.
MHU is committed to maintaining a safe and secure campus environment and protecting the university’s financial and physical assets. Therefore, Mars Hill University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process.
In accordance with federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race color, national origin, age, disability, religion, sex, familial status, sexual orientation, and reprisal.
| To file a complaint with Mars Hill University, contact: Jennie Matthews Office of Human Resources Box 6664 Mars Hill University Mars Hill, NC 28754 828 689-1197 828 689-1256 Fax [email protected] | To file a complaint of discrimination, write to: USDA, Assistant Secretary for Civil Rights Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, S.W., Stop 9410 Washington DC 20250-9410 Or call toll-free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) 377-8642 (English Federal- relay) or (800) 845-6136 (Spanish Federal-relay). USDA is an equal opportunity provider and employer.
Mars Hill University is a private, four-year liberal arts institution located in the mountains of western North Carolina. Founded in 1856 by Baptist families of the region, it is the oldest institution of higher learning in western North Carolina on its original site.Mars Hill’s small campus of approximately 1,200 students offers a warm and engaging environment, where students get to know each other, as well as professors and university staff. Mars Hill boasts a eclectic mix of students, and one of the highest percentages of minority students in the region. The university draws students from all over the United States, and the world.