The Assistant Dean for Administration reports to the Dean for the School of Law and is the chief administrative and financial officer for the School of Law. The Assistant Dean manages the day-to-day financial and administrative operations of the School of Law; advises and assists the Dean in developing revenue and expense budgets, modeling multi-year financial projections, and monitoring financial activity; works closely with the Dean, School of Law department managers, the University Office of Business and Finance, and the University Office of the Provost to determine budgetary needs and to plan new initiatives that are aligned with academic and institutional resources and strategic goals; establishes and implements policies to direct the administration of areas including financial, staffing, space, data, technology and other areas as deemed necessary by the dean; has responsibility for budgetary transactions and matters related to human resources management, including but not necessarily limited to payroll, personnel matters, recruitment, retention, performance reviews, disciplinary actions, and compensation changes; oversees information technology development and implementation, as well as inventory management; manages compliance with accreditation reporting requirements; and manages faculty administrative support, events, and building and facilities maintenance.
Administers departmental finances, prepares and analyzes financial information, projections and data reports; manages fiscal budgeting; provides advice and counsel to the dean in budget planning and evaluating and allocating law school resources; participates in financial strategic planning; develops and implements budgetary and other administrative policies and procedures; oversees day-to-day financial management of individual accounts and transactions, ensuring that all relevant regulations and policies are adhered to, appropriate cost controls are in place, and necessary records are maintained; serves as final approver of financial transactions.
Responsible for all departmental personnel functions; acts as the lead human resources administrator, ensuring resources and processes are in place to support performance management; coordinates all hiring and finalizes all hiring information; assists in onboarding new hires and obtaining proper access to university systems; responsible for maintaining updated position descriptions.
Manages facilities operations, including maintenance, renovation projects, space allocation, and building security.
Manages faculty administrative support and School of Law events.
Oversees information technology; manages general office equipment and technology equipment refresh.
Prepares and gathers information for institutional reporting, such as the ABA Annual Report and US News & World Report reports.
Sits on committees within the School of Law and University-wide as appointed; attends faculty meetings.
Works collaboratively with other members of the deans administrative staff to assist the dean in achieving the School of Laws mission and goals.
Directly supervises team of four staff members.
Performs other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of budgeting and financial management
Demonstrated ability to establish credibility and trust with diverse groups
Knowledge of computer operating systems and terminology
Strong interpersonal/human relations skills
Demonstrated leadership and supervisory skills including conflict resolution
Excellent planning and organizational skills
Excellent communication skills
Strong analytical skills
Ability to manage multiple tasks simultaneously and shift priorities
Ability to maintain confidentiality
A Bachelors degree, supplemented with five (5) years of relevant experience in administrative and/or financial management, or an equivalent combination of education and relevant experience, is required. A J.D. degree, M.B.A. degree, or accounting degree is preferred.
Saint Louis University requires COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the Universitys vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employees start date will result in termination of the employment. Â
Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.