UCSD Layoff from Career Appointment: Apply by 07/09/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 07/21/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the general supervision of the Associate Dean for Business and Fiscal Affairs, the incumbent is responsible for providing comprehensive extramural funds financial analysis and complex fiscal management for multiple divisions assigned to the analyst. The assignment will cover both pre and post award and carry up to approximately $8 million in sponsored project funding sources. The assigned financial management portfolio involves multiple PI's, multiple funding sources (Federal, State, private grants including program projects; contracts, gifts, clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers).
Provide forecasting for short and long-term financial planning. Identify problem areas, formulate alternative solutions and make recommendations for a variety of financial and administrative issues. Utilize standardized procedures and automated systems to create a variety of complex internal reports and validation of data for management use. This position has the authority to make decisions with the PI regarding fiscal administration of all the projects.
Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions. Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Experience with the applications of principles and practices of financial management, fiscal planning and analysis; experience in principles and practices of fund accounting, cost analysis and audit procedures. Prefer experience with UC San Diego Internal audit requirements.
Strong organizational skills. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met. Ability to work in pressure situations to meet deadlines and accommodate interruptions. Ability to maintain flexibility to redirect efforts when priorities change.
Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Demonstrated problem-solving and negotiation skills with ability to exercise discretion.
Ability to maintain a professional attitude during interaction and collaboration with a wide range of personalities. Excellent communication skills.
Knowledge of University policies and procedures regarding extramural fund accounting, business contracting, procurement, reimbursements, disbursements, inventory, and ability to work collaboratively with central contacts involved in these processes.
Experience with UC San Diego business tools (BLINK, FinancialLink, My Funds, My Payments, My Travel, etc
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