Executive Assistant to the Associate Vice Provost-Dean of Students
Oregon State University
Location: Corvallis, Oregon
Internal Number: 108647
Internal Job Number: P04873UF
The Dean of Students Office is seeking an Executive Assistant to the Associate Vice Provost-Dean of Students. This is a full-time 1.0 FTE, 12-month, professional faculty position.
The Office of the Dean of Students assists students in the resolution of problems and concerns, provides information about and referral to campus resources, and promotes initiatives that address students' needs and interests. The Dean of Students team also serves as a resource for parents, families, faculty, and staff in supporting student success from orientation through graduation.
The Executive Assistant (EA) in the Office of the Dean of Students (ODOS) provides executive, project, and operational support to the Associate Vice Provost-Dean of Students. The EA maintains confidentiality of privileged information and performs a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, discretion, and flexibility. The EA may represent and speak on behalf of the AVP-DOS. The EA works in a proactive and positive manner and anticipates the needs of the AVP-DOS. The EA is expected to be an intellectual contributor and is a member of the Dean of Students Leadership Team. The EA is responsible for understanding the mission, goals, and policies of the University, the Division of Student Affairs, and the Office of the Dean of Students. The EA is responsible for maintaining an image of responsiveness, student-centered priorities, and equitable processes and systems for the Office of the Dean of Students.
Typically requires Bachelor's Degree in related field. Substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.
Bachelor's degree in any field or combination of education and administrative support experience in a college or University setting.
A minimum of 3 years professional executive administrative experience with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.
2 years professional experience managing complex scheduling needs for a supervisor with high level of attention to detail and accuracy.
2 years professional work experience preparing budget forecasts, tracking expenditures, and working with accountants to make adjustments.
Professional experience in a setting requiring strict adherence to confidentiality and the maintenance and disposition of confidential records.
Experience interacting with and managing complex and emotionally charged situations.
Demonstrated excellent written, oral and interpersonal communication skills.
Demonstrated excellent anticipatory and reasoning skills.
Excellent planning skills using conventional technologies.
Proficiency with common technological applications such as Microsoft Office Suite, Vizio or other organization chart software, Zoom, desktop publishing.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position will work within an office environment and may be expected at times to work after hours to assist with emergent issues, complete projects and/or meet objectives.
Additional Salary Information: Salary is commensurate with education, training and experience.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.