Indiana University Purdue University Indianpolis - IUPUI
Location: Bloomington, Indiana,
Internal Number: 297073
Special Instructions Summary
OID, in partnership with The O'Neill School, is seeking to fill two positions supporting this program. In order to be considered for both open positions within O'Neill and the identical position within OIA, please click here for current employees and here as an external applicant to be directed to the second job opening.
INTERNATIONAL AFFAIRS (UA-INTP-IUBLA)
The Office of International Development (OID) is at the heart of IU's efforts to create global projects and partnerships that improve lives and strengthen institutional and individual capacity in developing countries. Coordinating resources and faculty expertise across IU campuses and departments, OID leads and manages a wide range of grant-funded initiatives and serves as a university hub for international development activities. OID is a unit of the Office of the Vice President for International Affairs (OVPIA) and works in collaboration with higher-education institutions, government entities, and nongovernmental organizations all over the world. For the next five-year period, OID will manage in the range of $3.5 million in annual expenses under USAID and U.S. State Department agreements.
Our OVPIA team is made up of recognized leaders in international education and exchange, actively involved in professional development and service to the field. We take pride in supporting IU as a premier, globally-engaged education and research institution, and in fostering a culture of collaboration and inclusion. This new position will provide critical support to the success of the OID mission.
The Office of International Development seeks applicants for the position of Program Management Specialist. This position supports the Partnership for Higher Education Reform (PHER) grant project, a five-year initiative funded by USAID and implemented by Indiana University, aiming to modernize Vietnam's leading universities and strengthen Vietnam's higher education system in alignment with USAID's Higher Education Program Framework. Read more about the project here.
Department Specific Responsibilities:
Manage tasks of PHER at IU. Coordinate between the PHER leadership team at Indiana University and the operational team led by the chief of party in Vietnam. The PHER leadership team includes the PI at O'Neill, Co-PI at Office of International Development and the Senior Technical Advisor.
Works collaboratively with all units at IU, O'Neill, OVPIA, PHER finance and administrative staff, Vietnam-based team, and the chief of party in Vietnam to conduct the project and achieve the goals.
Plans, directs and implements programs or events, including the creation of materials to support these events.
Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
Keep abreast of best practices to recommend policies and procedures that deliver a quality program experience.
2 years of experience in a related field.
Combinations of related education and experience may be considered.
Proficient communication skills.
Maintains a high degree of professionalism.
Demonstrated time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Seeks to acquire knowledge in area of specialty.
Highly thorough and dependable.
Demonstrates a high level of accuracy, even under pressure.
Vietnamese language or extensive international experience in Southeast Asia or Vietnam.
Experience working on federal sponsored projects including USAID and US State Department.
Experience working on complex international or multi-national projects.
Familiarity with IU systems such as KFS, BUY.IU, Chrome River.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. International travel to Vietnam may be required. Flexible work schedule to accommodate the time difference with Vietnam may be required.
OIA is based on the Bloomington campus.
This position offers the possibility of a Remote Work Arrangement with a mix of in-person and remote work to adjust for ways that improve productivity and flexibility, while meeting the needs of the candidate, the hiring unit, and the university.
Base salary for this position is in the $50,000 range, depending on skills and experience.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.