The Program Coordinator primarily supports all aspects of office administration and coordination of the work of the Associate Dean of OICE, the Assistant Dean of Intercultural Education and Advisor to Latinx Students, the Assistant Dean of Intercultural Education and Director of Harambee House, the Assistant Dean of Intercultural Education and Advisor to students of Asian Descent, the Coordinator and Advisor of LGBTQ Programs and Services, and the Director of the Office of Student Success. The responsibilities include managing the day to day administrative operations of the Office of Intercultural Education, Acorns House, Harambee House, the Penthouse, and the Office of Student Success directing communications, updating the website, budget and fiscal management, coordinating space reservation of the two houses, the Penthouse, and the Intercultural Education lounge, managing short and long term projects including event logistics, and supervising work study students.
Primary Position Responsibilities:
Managing the day to day responsibilities of the office: answering telephone and email inquiries and directing communications, filing, managing social media, calendar management, coordinating space reservations for use of Acorns, Harambee House, the Penthouse, and the Intercultural Education Lounge, overseeing the libraries, and ordering and maintaining stock of office supplies.
Managing short and long term projects such as programs and events, including but not limited to reserving space, contracting with vendors, creating and managing publicity, staffing the event or coordinating and overseeing student staffing for the event (Position requires some flexibility of work hours to accommodate occasional support for and the staffing of evening programs)
Budget and fiscal management: responsible for processing all budgetary transactions in a timely manner, reconciling the budget, and providing counsel to supervisors regarding spending within the budget.
Technological support: Maintain, keep up-to-date several of OICE’s websites: prepare or oversee the development of program/event advertisements to be used on email lists, social media platforms, and printed posters/brochures.
Supervising student workers: coordinating schedules, assigning tasks, monitoring work, approving time sheets and assessing performance.
Other duties as assigned by the Dean of OICE and/or the five staff members.
Other duties as assigned within the Division of Student Life.
Timely, efficient, flexible, reliable, effective and accurate support for the office.
Facilitating a warm and welcoming environment in the office. Appropriate discretion, boundary setting and support with students. Demonstrating excellent judgment in working with students and staff to trouble-shoot sensitive issues. Consistently demonstrating the ability to hold deans’ information in the strictest confidence.
Working effectively in a highly diverse environment with a strong multicultural competence, an affirmative familiarity with LGBTQIA populations and demonstrates a collaborative working style.
Strong computer and web skills (preferred).
Strong communication skills – written and oral.
Demonstrates, or is able to gain, a thorough understanding of the banner system, workday, and the ability to use it efficiently and accurately in processing requests made by supervisors.
Ability to supervise work-study students.
Work study students.
Bachelor degree is required.
Extensive experience in a high energy environment that required the ability to prioritize projects effectively
3 – 5 years administrative experience in higher education or business.
Demonstrated 3 – 5-year experience in working in an office, and within a diverse community setting preferred.
Skills and Abilities Required:
3 – 5 years expertise in office and event management; Computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Access), Workday, Handshake, Adobe Photoshop, Drupal, Google Drive, social media (Facebook, Instagram, Twitter) Ability to multi-task and oversee several projects at once. Able to attend to detail while also being mindful of the big picture. Strong oral and written communication skills. Able to proofread and edit own material Strong interpersonal skills; understanding of the higher education environment; and sensitivity to and ability to work within a highly diverse community.
Position requires some flexibility of work hours to accommodate occasional support for and the staffing of evening programs
All employees hired after August 2, 2021 are required to upload proof of vaccination against COVID-19, subject to approved medical or religious exemptions or disability accommodations
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