UCSD Layoff from Career Appointment: Apply by 10/08/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/19/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will be hired at the Research Administrator 2 or Research Administrator 3 level depending on the experience of the selected candidate.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
The incumbent will work as Fund Specialist for the Psychiatry Business Office providing financial analysis, fiscal management and administration of a full range of extramural grants, contracts, subcontracts, and service agreements totaling approximately $5 million in funds and coordination of proposal submissions. Responsible for pre- and post-award administration. Works with Principal Investigators (PI) with multiple fund sources and awards to coordinate research program funding. Monitors financial results and identifies funding to meet all faculty and staffing commitments. Independently identifies variances, resolves problems and/or make recommendations in accordance with departmental, university, and agency regulations. Develops and analyzes budgets along with providing guidance and assistance to faculty and staff. Serves as liaison as necessary with Office of Contract and Grant Administration (OCGA), SOM Dean's office and Office of Post Award Financial Services (OPAFS).
Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NIH/NSF proposals, private foundations, where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. Serves as back-up Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provides guidance and training for effort reporting compliance.
As a part of yearly budget process, prepare complex salary worksheets for each of the faculty members assigned. Coordinates PI and departmental approval of funding sources and salary rate. Works with various fund managers to confirm renewal of faculty funding on projects for the FY. Monitors the implementation of the worksheets in PPS to ensure the percent efforts, indices, salary rates Va 8ths and titles are error-free. When errors are found, works with ARC to correct them in a timely manner so that that PIs are not under/overpaid.
Six years of related experience, education/training, OR a Bachelor's degree in related area plus two years of related experience/training.
Demonstrated experience in reviewing funding announcements and accompanying guidelines for various proposals and advise PIs on drafting proposal budgets with respect to available funds.
Demonstrated ability to understand, analyze and interpret complex written material, financial data and computer generated models/information to effectively communicate results to PIs.
Proven ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines, where information must be assembled quickly with competing and conflicting deadlines.
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage a high volume of transactions.
Ability to perform moderately complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.