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The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.
The Milgard School of Business, University of Washington, Tacoma is committed to being a welcoming campus community that exhibits and enacts the values of justice, diversity, equity, and inclusion. We seek candidates who will not only enhance our representational diversity but whose work contributes to socially just, diverse, equitable, and inclusive learning and working environments for our students, staff, and faculty. We hope to identify individuals who will actively engage in our mission of ensuring that all our constituents have an opportunity to succeed.
Reporting directly to the Milgard School of Business Dean this position supports the Dean and provides oversight and support to several functions within the Dean’s Office. Independent and strategic thinking, leadership, and problem solving are required on a daily basis to implement initiatives and provide guidance within the Dean’s office and among the Milgard Leadership Teams. This position requires collaboration with the Director of Operations and also supervises and leads staff.
This position will work closely with external constituents of the Milgard School of Business (https://www.tacoma.uw.edu/business) to include the various advisory boards, chancellor’s office and UW Seattle, related to the School. This includes oversight for the Milgard Executive Council, Diversity, Equity, and Inclusion Council, Sports Enterprise Management Advisory Board, Milgard Women’s Initiative Board, CLSR board, Financial Wellness, Entrepreneurship, Accounting and Analytics boards, and assist with development of new boards. In addition, this position will have a deep understanding of program, strategic plans, initiatives, and project management.
They will serve as a confidential liaison between the Dean and the full range of internal and external stakeholders and offices and serving as an advisor to the Dean. He/she will work closely with a variety of internal and external stakeholders of the Milgard School of Business to include the various advisory boards.
RESPONSIBILITIES Executive support to the Dean
Provide complex and confidential scheduling for the dean.
Serve as point person for documents requiring the dean’s signature.
Prepare summaries and documentation for annual faculty merit and annual review process.
Serve as a confidential liaison between the Dean and the full range of internal and external stakeholders and offices; serve as an advisor to the Dean.
Independently analyze and handle issues and projects and resolve and/or advise the Dean to take the appropriate action.
Track and follow up on projects and issues to ensure resolution and completion; and provide status reports as requested.
Manage communication and flow of information among Milgards’ multiple advisory boards.
Share best practices with center directors and programs on building advisory boards.
Lead consistency of service provided to community volunteers on Milgard Executive Council and area specific advisory boards.
Lead the Business Leadership Council – comprising faculty and staff.
Prepare the Dean for faculty, staff and community meetings.
Oversee administrative support for other Milgard advisory boards.
Manage pertinent documentation for Milgard Executive Council as well as schedule their meetings and maintain communication including minutes at meetings.
Act as liaison between the Dean and other school administrators, faculty, students, and external individuals and groups, including community partners, as well as donors, and elected officials, as needed. This position will have frequent interactions with the other Deans and Executive Vice Chancellor for Academic Affairs and their representatives, and may occasionally participate in tri-campus activities.
Establish and maintain excellent collaborative relationships internally and maintain excellent public relations with all constituencies.
Represent the Dean’s interests and priorities by directly assisting the Dean and by guiding administrative decision making in ways that are consistent with the Milgard School, University and UWT policies and procedures.
Act independently in making decisions and carrying out actions using initiative and knowledge of the campus and of the University of Washington system to further the goals, interests, and priorities of the Milgard School of Business and the university.
Work closely with the Office of Advancement, as it relates to community partners, donors, donor gifts, community events, and other related fundraising activities.
Oversight of Strategic Initiatives
Provide support to the Financial Wellness initiative and keep the dean apprised of progress, concerns, etc.
Provide support and guidance to the Entrepreneurship and Small Business initiative and keep the dean apprised of progress, concerns, et.
Organize, schedule, and participate in “think tank” meetings and other community related meetings.
Coordinate membership and communication for new advisory boards related to new initiatives.
Represent the Dean in meetings in the dean’s absence, internally and externally.
Supervise Communication and Information Specialist and oversee Milgard external messaging including the dean’s newsletter.
Manage events involving distinguished guest speakers, visiting dignitaries, community outreach, symposiums, conferences etc. related to the business school.
Assist & lead with internal events such as the annual Milgard fall retreat, Business Leadership Awards, and other events where the dean is required to attend.
Guide the center directors and share best practices for event management.
Participate in the development of an advancement and PR strategy and the Dean.
Participate in the development of a communication strategy for the school and the Dean.
Liaison with key donors and community leaders on behalf of the Dean.
Represent the school at external meetings on behalf of the Dean.
Review monthly financial statements along with the Dean, interpret the information.
Present data to the Dean for easy review of school performance.
Bachelor’s degree in Business Administration or related field AND four or more years of experience in administration in a similar role.
Excellent interpersonal and team working skills.
Excellent oral, written, and presentation skills.
Proven accuracy and attention to detail.
Ability to work collegially with a diverse group of stakeholders.
Advanced experience in Microsoft Word, Power Point, Excel, and data.
Emotional maturity and ability to influence without authority.
Demonstrated ability to manage a number of completing priorities and initiatives simultaneously.
As a school with a core mission of social justice, diversity, equity, and inclusion and a deeply diverse stakeholder body, we seek candidates who have experience with, knowledge of, and sensitivity to the needs of stakeholders from culturally diverse and marginalized communities.
Experience in or formal knowledge of Business related fields.
Administrative assistant to a senior leader in higher education.
Application Process: Applicants should include in their cover letter a description of how their academic qualifications and professional experiences will add value to Milgard School’s mission and vision.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.