Focus: Supporting Dean's Office events and operations;ManagingFaculty- and Student-related Initiatives
Reporting to the Executive Assistant and Office Manager, the Dean's Office at the Harvard Graduate School of Education is seeking a strong Special Assistant who will provide exceptional administrative coordination and support as well as work on critical special projects for the office and the school. The Special Projects Assistant works in close collaboration with other staff in the Dean's office to ensure maximum support to the Deans, HGSE, and the external community.
Coordinating and Supporting the Administrative and Academic Deans
Schedules and manages complex calendars for the Academic and Executive Deans, including coordinating with members of the Harvard community and responding to meeting requests.
Anticipates potential conflicts and individual needs and offers effective solutions. Provides coverage of scheduling support when necessary.
As requested, manages and prepares advance materials for Academic and Executive Deans and serves as back-up for the organization of materials for the Dean
Organize and process travel and reimbursements for the administrative and academic deans
Assists in the drafting of University memos, responses to University information requests, and preparation for the Visiting Committee
Dean's Office Support
Person primarily responsible for providing front-facing customer service for the Dean's Office. Answers phones and emails professionally. Independently responds to requests for service and proactively triages and problem-solves on behalf of diverse constituencies.
With Dean's Office partners, provides administrative coordination and support for the Dean's office including maintaining office inventory and ordering supplies
Handles room reservations (including Dean's Conference Room) and catering orders for Dean's Office
Manages bill paying and petty cash; department card reconciliation
Facilitation and Management of Faculty and Student initiatives
Manages and helps to coordinate internal community messaging, working with Academic Affairs, the Office of Student Affairs, the Office of Learning and Teaching, and the TLL
Maintains the Faculty Resource Sharepoint
Manages Internal Faculty Funding requests
Coordinates the Morningstar Family Teaching Award
Lead planning and logistics for student engagement initiatives and events (e.g., brown bags; student council relations)
Plans and coordinates special initiatives (e.g., 3D Program; annual student gift)
Dean's Office Events and Meetings
Supports the preparation, logistics, and follow-up for major faculty meetings, as needed
Staffs meetings, as assigned, and ensures timely follow up
Assists the Executive Assistant/Office Manager in the planning, logistics, and execution of Dean's Office special events
Assists the Executive Assistant/Office Manager to develop and send Dean's Office gifts and holiday cards
Coordination, Research and Support of Special Projects
Supports assigned projects/initiatives requiring the Dean's and input, review, and/or presence
Possible projects for Fall 2021 include:
Supporting the reorganization of the new Social Impact and Lifelong Learning (SILL) unit
Collecting and organizing information on HGSE's Equity Work to support an effort to make it more visible and identify opportunities for further growth
Researching options for advancing HGSE's global strategy and impact
Manage and assist with the coordination of internal communications including working with and/or checking in with other offices for relevant information
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by:
Hiring and retaining staff reflecting the diversity of those we serve;
Providing employees opportunities to learn, grow, and be challenged;
Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
Communicating transparently and respectfully; and
Fostering an inclusive, respectful, and professional work environment
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Minimum 3 years of directly related experience.
Must be able to work overtime as needed, which may include evening and weekend hours as needed.
Please submit a cover letter with your application in order to be considered for the position, indicating that you meet the basic qualifications.
Finalist may be required to provide a writing sample.
The ideal candidate is highly adaptable, and detail-oriented and proactive in scheduling, communication, coordination of meetings, as well as careful in the management of time and tasks. Must have the ability to communicate and coordinate with a wide range of internal and external contacts. Requires knowledge of the University and related policies, procedures, norms, and culture. Excellent project management, research and writing skills needed.
Must be able to work with interruptions, adapt to change, and respond quickly to last minute requests. Strong attention to detail, accuracy, follow-through, and dependability is essential. Must be able to adhere to deadlines. Must be able to maintain strict confidentiality and exercise discretion and sound judgment dealing with highly sensitive and confidential information and materials. Proficiency with Microsoft Office Suite, Word, Excel, PowerPoint. Must possess ability to learn and adapt to new systems quickly. Ideal candidate is an enthusiastic team player with a positive, problem-solving attitude. Bachelor's degree strongly preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Graduate School of Education
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.