At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
University Development and Alumni Relations Overview
University Development and Alumni Relations (UDAR) strengthens Berkeley's excellence through engagement with alumni, parents, undergraduate and graduate students, and friends of the University, raising public awareness about Berkeley and increasing private philanthropy. UDAR provides overall direction for the campus philanthropic advancement strategies and works to strengthen unit development in partnership with campus fundraisers. The Division handles a range of central activities and services encompassing communications, stewardship, prospect development, data management, gift services, fund management, reporting and analytics, and donor recognition, as well as talent management and workforce planning.
Advancement Operations develops and delivers the centralized business systems and services that support the work of UC Berkeley's 30 decentralized fundraising unitshelping them collaborate and communicate in order to maximize their collective results. Advancement Operations also provides governance through its role as the official source of alumni and fundraising data.
Talent Management and Workforce Planning
As a department within University Development and Alumni Relations, Talent Management and Workforce Planning exists to provide HR consultation, services, and change management solutions such as hiring and retaining talent, employee integration and professional development, DEIB, workforce planning, and performance management. We work according to a strategic plan developed in partnership with UDAR leadership. TMWP's goal is to ensure that we meet the HR needs of individual contributors and managers with solutions that are aligned with UDAR's mission, vision, values and goals. With UC Berkeley increasingly relying on philanthropy as a key piece of its funding model, UDAR's TMWP continues to orient and train all advancement staff types and levels. Training needs range from onboarding new advancement staff to career and professional development featuring technical and soft skill building for seasoned fundraisers. UDAR's TMWP also partners with People and Culture on various other professional development programs and offerings and educates UDAR staff about the programs available to individual contributors as well as managers and supervisors.
The Employee Orientation and Integration Analyst (Project Policy Analyst 2) in TMWP works in conjunction with the unit's Employee Orientation and Workflow Specialist (EOWS), Talent Acquisition Manager, the three Training Team staff, and the campus HR Business Partner to provide orientation, integration and professional development programs/services to UDAR staff and the campus advancement community. These venues of employee orientation, integration and continued talent development support the campus-wide fundraising goals for the Light the Way fundraising campaign. UC Berkeley's UDAR TMWP unit fosters collaborative, coordinated fundraising with a comprehensive selection of services, including courses, events, and professional development both online and in-person (or via Zoom). This project and policy analysis work is pivotal in orienting and integrating UDAR and campus advancement staff, while also contributing to ongoing talent management, staff development, and retention of UDAR staff.
The Employee Orientation and Integration Analyst works closely with the Employee Orientation and Workflow Specialist to establish and maintain partnerships with UDAR managers as well as other stakeholders, including the IT and the Finance and Administration teams when conducting the TMWP unit's project and policy analysis work. The Employee Orientation and Integration Analyst also partners with the Training Manager, Instructional Designer/Project Manager, and Curriculum Developer/Training Coordinator to provide an array of analytical practices, policies and procedures by researching, analyzing HR data to create services and solutions to a wide range of Talent Management and Workforce Planning issues.
The Employee Orientation and Integration Analyst is self-motivated, has good business process and data analysis skills, analytical and administrative skills, and can build effective relationships with all levels of the University's staff. This Project Policy Analyst 2 position supports TMWP by conducting data analyses and reporting to programs and services for the unit. The incumbent also provides data analytics, data visualization, and reports to TMWP, Advancement Operations leadership and the Senior Management Team for decision making on UDAR HR organizational changes.
Application Review Date
The First Review Date for this job is: October 16, 2021
Program Development, Operational Support, and Analysis
On a project basis, performs analytical studies on a variety of policies, research initiatives, programs and UDAR HR issues; works directly with the Employee Orientation and Workflow Specialist (EOWS) on programs for employee orientation/integration, career and professional development, and staff retention.
Prepares, edits and modifies administrative documents including research reports, manuscripts, presentations and proposals developed by or in partnership with the Employee Orientation Workflow Specialist and/or HR Director.
Provides design and development support for orientation, integration, professional development or retention programs based on research and data analytics to address issues of a diverse scope that are aligned with UDAR and campus advancement new hire or transfer staff needs.
In partnership with the Employee Orientation and Workflow Specialist, manages all orientation, integration, and retention projects and processes including data tracking, analysis, and subsequent program development, such as UDAR's new Buddy System which partners seasoned UDAR staff with new staff to optimize assimilation.
Serve as TMWP's primary liaison with HR Business Partners and UDAR designated BEARS staff to create and maintain a UDAR HR tracking system for all UDAR HR incidents/transactions (e.g., ServiceNow Tickets, ELR reported incidents, and performance issues).
Provide HR Director and SMT with monthly reports of UDAR HR incidents that have been gathered, organized, and addressed weekly.
Client Services - Employee Orientation, Integration, Professional Development & Retention
Provides administrative and operational support to policy and planning committees and working groups regarding employee orientation, integration, training, and professional development issues. Gathers and analyzed data for program assessments and provides reports of such analysis to EOWS and HR Director.
Works with TMWP's EOWS to administer, organize and conduct existing employee orientation, integration, and professional development programs; may assist in the development and planning of new programs.
Update, maintain, and monitor a comprehensive employee tracking system, using the widely adopted applications of Smartsheet or Excel.
Works under the supervision of the HR Director and receives instructions and projects from the EOWS on on-going orientation work.
Conducts outreach, orientation, and integration of new UDAR staff via e-mail and phone at intervals of 1st month and 3rd month.
Assist the EOWS in conducting needs assessments, and help identify employee development and integration or retention issues with internal UDAR staff. Work with the EOWS to integrate advancement and programmatic initiatives into the development of employee integration, career and professional development, and retention programs.
Collaborates with UDAR HR Director and EOWS to implement needed programming and services, including effective integration and use of technology. Coordinates implementation with cross-organizational departments or staff as needed.
Research, Data Analysis, and Reporting
Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, processes, or functions.
Conducts higher education peer institution research of internal orientation and employee integration/professional development for the purpose of building optimal orientation and training offerings to Berkeley advancement staff to improve business performance and determine potential integration into UDAR initiatives.
Helps to research and analyzes processes and procedures. Summarizes findings, policies and organizational structures in order to develop and/or implement changes and to provide consultative services to department administrators, partners and external stakeholders.
Partners with EOWS to develop, conduct/implement, and analyze needs assessment data and employee feedback to determine program effectiveness and needed organizational/program improvements for employee orientation, professional development, or retention at UDAR.
Create reports and summaries of program assessments and professional development services for TMWP staff following intermittent employee check-ins through the first six months of employment. Collaborate to provide UDAR staff with additional training and professional development based on identified needs.
Create and maintain tracking system for new advancement hires; report out to all necessary stakeholders.
Training and Staff/Organizational Development
Demonstrates good judgment in recommending program improvements and delivering employee orientation and integration.
Serves as a TMWP trusted advisor to provide guidance about staff career and professional development training to the career experience of UDAR staff.
Collaborates with the EOWS to design and update all orientation and integration tools or documents for new and transferring staff in a highly accessible and user friendly, online platform.
Helps the training coordinator maintain accurate information on Eureka. Serves as the liaison between TMWP and the UDAR teams that manage department staff orientation and integration. Assists in the design and drafting of organization chart updates, related website/intranet content; drafts newsletter articles on staff transition information and resources, correspond about training tracks for advancement community roles.
(Minimum of one year) Direct experience maintaining and improving complex employee orientation programs or integration and professional development programs using research and data analysis for establishing or improving policies, procedures, and programs.
Demonstrated ability and experience analyzing, researching, and synthesizing large amounts of data for preparing sound and relevant proposals with a strong attention to detail; make recommendations to the HR Director, the Employee Orientation and Workflow Specialist, and key stakeholders for program improvements.
Working knowledge of applicable human resources policies and analysis techniques for staff/employee orientation, integration, professional development, and retention programs.
Experience conducting evaluation and analyses to problem solve, as well as recommend and develop programs, organizational processes, and instructional guides (especially online collateral/resources).
Demonstrates strong analytical, verbal, written, interpersonal communication, critical thinking, advising, and presentation skills AS WELL AS strong organizational, project management, and time management skills.
Knowledge of business process analysis; use of Smartsheet and Visio tools experience preferred.
Strong skills in short and long-term planning, analysis and problem-solving, and customer service.
Demonstrates ability to use sound judgement in responding to issues and concerns while using discretion and maintaining confidentiality.
Must have experience and skills with relevant business software systems (Word, Excel, PowerPoint). Experience with survey software such as Qualtrics, preferred.
Knowledge of a variety of administrative operations activities such as use of online tools/resources and internal communications.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.