DESCRIPTION/RESPONSIBILITIES: Serve as a member of the administrative support team within the School of Health, Sciences & Human Performance providing primary support for the Department of Health Promotion and Physical Education, the Pre-Health Professions Program, the Department of Recreation and Leisure Studies* and providing additional assistance within the school as needed. Prepare correspondence and reports; update and maintain databases and maintain files and records. Work with other campus offices to assist with the student registration process. Serve as resource person to students, faculty, staff, and affiliated sites. Provide assistance to the Pre-Health Professions Program Coordinator in the preparation and review of reports, student academic data, student rosters and advisor assignments. Provide assistance with special events and projects as assigned.
Supervision: This position reports to the Chair of the Department of Health Promotion and Physical Education and will receive day-to-day guidance and direction from the Coordinator of?HSHP?Pre-Health Professions Program, and Chair of the Department of Recreation and Leisure Studies as appropriate. This position provides day-to-day guidance, direction and supervision to student workers assigned to work in the departments.
Essential Duties: 1. Provide administrative support to the Department Chairperson(s) and Coordinator of HSHP Pre-Health Professions Program. Compose and prepare letters, memos and other correspondence. Screen visitors and callers and schedule appointments. 2. Compile information and prepare reports on departmental, committee or other activities as requested. Update and prepare recruiting materials. Maintain files and records and provide necessary documents for faculty and staff use. 3. Serve as a resource person to students, prospective students, families and faculty to provide program information and respond to verbal and written requests for information. Assist students and faculty in following College and departmental procedures and completing necessary documentation. Make referrals to appropriate areas when additional advice is necessary. 4. Develop and maintain a student database to track enrollment by major, academic year, leaves, minor/major changes, and advisors. Develop and maintain various spreadsheets and reports containing detailed student data to include enrollment, curriculum, evaluations, petition for transfer of credits, transferable courses, lists of majors and minors and special finals schedule information. 5. Maintain an update student rosters and advising lists. Work with the Chair to assign and document advisors for incoming freshmen and transfer students. Provide advisors with information regarding student advisees' grades, transfer credit, and academic status. 6. Maintain student academic records to include monitoring student progress through grade entry, preparing and processing academic forms and schedules, verifying credits needed for graduation. Prepare and monitor waiver/substitutions forms and notify the Chair of trends and patterns needing resolution. Review accuracy of Dean's List for student eligibility. 7. Serve as liaison with the HSHP Pre-Health Professions Faculty Coordinator between current and prospective HSHP Pre-Health Professions students and departments and faculty advisors, and assist with advisement scheduling. Monitor and conduct transfer of student academic files and paperwork to appropriate departments. 8. Receive and review academic status reports for Pre-Health Professions students and monitor academic status by following established guidelines to determine students' compliance with department and school standard. Make initial recommendations regarding academic status, and compile background information needed to determine academic status for the Coordinator. Prepare Academic status letters for Coordinator's signature. 9. Make reservations for travel and living accommodations; and make arrangements for meetings and special functions and events including preparing materials and arranging meals, refreshments, and facility support. 10. Recommend to supervisor methods for improvement of office procedures or workflow; initiate approved suggestions.
Work Environment: Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations. The incumbent may need to deliver various correspondences or other informational materials on campus requiring the ability to walk or drive or make other travel arrangements.
About Ithaca College: As an employee at Ithaca College, you’ll get much more than a competitive salary and the traditional advantages. We pride ourselves on providing our benefit-eligible employees with the most comprehensive benefits possible, including work/life balance, generous paid time off policies, career-enhancing trainings, employee and dependent tuition assistance, and opportunities to give back to the community. Beyond benefits, you’ll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community.
Application Information: To apply, please submit cover letter, resume and list of three professional references.
Visa sponsorship is not provided for this position.
Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Qualifications: Associate's degree and a minimum of 3 years previous office experience or the equivalent combination of education and experience. Previous desktop publishing, word processing, spreadsheet and database software applications, excellent attention to detail, strong organizational, interpersonal, verbal, and written communication skills, ability to prioritize projects, handle multiple tasks and meet deadlines required. Extensive experience working with an on-line student information system (HOMER), and in experiential (clinical and non-clinical) academic components in a college or university is preferred.
To provide a foundation for a lifetime of learning, Ithaca College is dedicated to fostering intellectual growth, aesthetic appreciation, and character development in our students. The Ithaca College community thrives on the principles that knowledge is acquired through discipline, competence is established when knowledge is tempered by experience, and character is developed when competence is exercised for the benefit of others. A comprehensive college that since its founding has recognized the value of combining theory and performance, Ithaca provides a rigorous education blending liberal arts and professional programs of study. Our teaching and scholarship are motivated by the need to be informed by, and to contribute to, the world's scientific and humanistic enterprises. Learning at Ithaca extends beyond the classroom to encompass a broad range of residential, professional, and extracurricular opportunities. Our undergraduate and graduate students, faculty, staff, and alumni all contribute to the learning process. Ithaca College is committed to attracting a diverse body of students, faculty, and staff. All members of the College community are encouraged to achieve excellence in... their chosen fields and to share the responsibilities of citizenship and service in the global community.