At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The Helen Wills Neuroscience Institute (HWNI) is the nexus for campus-wide multidisciplinary neuroscience research at UC Berkeley. Our community includes over 70 faculty members in 12 academic departments. This unique cross-departmental structure brings together experts from a variety of fields to use the power of interdisciplinary research to achieve breakthroughs in the study of the brain and nervous system, and to drive the development of novel treatments and technologies.
The Graduate Program Manager runs the day-to-day operations of the Neuroscience Graduate Program and works with faculty program chair and other HWNI faculty in strategic planning and implementation of new program initiatives. Provides comprehensive range of student and programmatic services to the Neuroscience Graduate Program's students and faculty. This includes academic advising, management of recruitment, admissions, financial aid, evaluation and awarding of fellowships and block grant funds, and organization of student orientation, recruitment and other special events, such as commencement, seminars, outreach and internships, and annual retreat. Provides analysis, advice, and assistance to Program Chair, faculty, and students in these areas. Manages training grant and timely reporting to federal agencies, coordinates competitive training grant submissions as well as internal and external program reviews. Manages an overall annual budget of over $1.5 million. Acts as primary liaison on all programmatic matters to campus central units.
Application Review Date
The First Review Date for this job is: October 14, 2021
Provides full range of student academic advising including analysis and policy development. Continually reviews students' progress through degree, identifies and refers for resolution intricate student issues/grievances such as misconduct, disputed issues, and students' personal crises; recommends petition exceptions.
Together with the HWNI Faculty Equity Advisor, reviews and determines appropriate actions regarding student reports submitted through the HWNI Student
Climate and Incident Reporting Form. Determines barriers, distractions, and complications affecting student academic success, helps students recognize these key non-academic issues, and makes appropriate referrals for additional counseling and/or assistance from other units.
Recruitment and Admissions:
Advises graduate program faculty and students on outreach strategies for potential student applicants and helps identify targeted populations to meet organization's goals;
Advises prospective students on program requirements and application/admission processes; coordinates, reviews and advises chair and other faculty on received application materials; utilizes in-depth knowledge of organization's admissions criteria, helps rank applicants for admissions; organizes campus recruitment visits, including faculty interviews, social events, graduate student presentations, etc.
Responsible for ensuring appropriate URM recruitment for entering cohorts. Manages student orientation, commencement and other programmatic events such as seminar series; oversees student enrollment, fee payments, records, grades, student data management/security; has full proficiency in student service systems and related programs.
Develops policy and strategies for recruitment and retention of students through financial aid programs.
Administers departmental awards, block grants, training grant, and restricted funds. Advises faculty program chair on available funds for entering students based on funding from all sources.
Manages training grant, appointments and termination of trainees, reporting to funding agency, and competitive renewal.
Analyzes student data and implements procedures to ensure regulatory compliance and timely delivery of financial aid. Oversees internal operations and participates in formulating financial aid policy and fund utilization strategies to ensure accurate, efficient, and timely delivery of student aid that is in compliance with regulations and supports departmental objectives; manages program's yearly budget of over $1.5 million.
Plans, organizes and implements annual off-site Neuroscience Retreat for the campus-wide community including negotiation with off-site Conference Center, registration of over 170 participants annually, setting schedule of talks, poster presentations and general events, coordinates fund recharge payments; organizes several seminar series with outside invited speakers, thesis seminar series for graduating students, students hosted seminars, boot camp for entering students, and other programmatic events.
Supporting students in submitting appointment and termination notices; communicating with T32 students; monitoring training progress of T32 students including those within the HWNI program and in other programs; gathering data for annual reporting; assisting gathering data for 5-year renewals. Participates in professional student advisor committees, courses, workshops, and conferences both on and off campus.
Provides and makes recommendations for the ongoing operation and improvement of graduate program curriculum; admissions process; events and training for new graduate student orientation.
Advises faculty program chair and graduate advisers on the formulation of programmatic policy on areas needing clarification and identifying solutions.
Analyzes the consequences of organization's academic policies and recommends new or changed policies.
Advanced knowledge of advising techniques and excellent customer service skills.
Advanced knowledge of Higher Education, Graduate Division and program policies and procedures related to graduate studies, graduate student financial support, graduate student appointments, and student services.
Advanced ability to identify and analyze complex problems - systemic, procedural, and human - and devise solutions; high level quantitative skills.
Interpersonal, active listening, negotiating and facilitation skills.
Ability to be resourceful, original, innovative and flexible.
Excellent communication skills including verbal, written, one-on-one and group.
Multicultural competencies; knowledge and experience in working and interacting with diverse constituents such as faculty, staff, students, applicants, and the general public.
Advanced skills in project and events development and management; organizational effectiveness.
Ability to multi-task, prioritize and operate in fast-paced, multiple deadline environment; developed ability to pay attention to detail.
Knowledge of Higher-Ed specific computer application programs used in graduate student affairs, Higher Ed and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Knowledge of or ability to gain knowledge of university travel and entertainment policies and procedures.
Background in neuroscience, life sciences or psychology is a plus, but not required.
Bachelor's degree in related area and/or equivalent experience/training
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.