This position is accountable to perform financial accounting, tax and internal control review functions which support the Controller’s Office in effective recording, reporting and review of the University’s financial transactions, and custodianship of assets. The position also has responsibility of the oversight of the accounts payable function and any other functional areas as delegated by the Associate VP for Business Affairs (AVPBA) to whom this position reports.
To perform the functions of this position, they directly supervise the work performed by the Assistant Controller (who is assisted by three accounting staff members.) The Controller works very closely with the Assistant Controller in all areas of their responsibilities and mentors the staff in their professional development. The incumbent also supervises the Accounts Payable Supervisor and the activities of any student employees/graduate assistants.
General Accounting and Financial Reporting: The incumbent, utilizing generally accepted accounting and auditing principles. reviews, analyzes, and interprets data to maintain the general ledger accounts and subsidiary ledger records for the University. The Controller oversees the review and analysis of all income statement and balance sheet accounts, updates worksheets and prepares reports which summarize the activity comprising these account balances. The Controller undertakes the month-end review of all general ledger accounts to ensure correct classification of accounts and accuracy of account balances from a financial statement perspective. The incumbent will oversee the operation of a fixed asset tracking and depreciation system. The incumbent is also responsible for coordinating with the Bursar’s office to review flow of data from the student subsidiary ledger into the general ledger thereby ensuring that accounts receivables and deferred revenues reconcile. The incumbent works closely with the Director of Budgeting and Financial Planning in providing input and feedback for the preparation of budgets and providing analysis which assists the budgeting team in preparing more accurate year-end forecasts.
Internal Controls Development and Review: The Controller will be responsible for developing and maintaining a formalized internal controls structure within the University’s financial reporting environment. This responsibility will involve working with key personnel in documenting internal processes and procedures and preparation of an internal controls manual. They will be required to work with the AVPBA on enhancing the financial aspects of a risk assessment model which the University is in the process of building. The incumbent will review business processes within various operations on campus and prepare internal control review reports on such aspects of operations. The Controller will develop viable recommendations to enhance processes, systems, and risk mitigation measures to improve their quality and integration. The incumbent oversees the development of all University financial accounting policies which would be available for the reference of Bryant University employees. The scope of these policies would be continually expanded to cover all aspects of financial business practices as the complexity of the University’s operations continues to grow.
Investment Management: The Controller oversees the recording of all activity of the endowment, debt service, and treasury investments of the University ensuring that transactions are booked in a timely and accurate basis. The incumbent reviews the monthly investment schedules, summaries of investment activity as well as reconciliations that tie into control reports and statements provided by the investment managers and advisors. The Controller prepares analysis for upper-level management for returns on investment, investment allocation and any other reports required to be presented to the University’s Investment Committee. The incumbent works with the AVPBA in coordinating with investment managers to obtain information on and undertake an analysis of the valuation of investments, to ensure compliance with auditing standards for valuation of investments.
Audit, Tax and Regulatory Filing Oversight: The incumbent oversees and coordinates the annual statutory audit and OMB Circular-A 133 audit, which is performed by the University’s independent accountants, ensuring that all worksheets and schedules are prepared in a timely manner. The incumbent is responsible for set up and implementation of new accounting (and auditing) standards which the University must be in compliance with. The incumbent utilizes on-line resources to develop knowledge of and ensure that the University is in compliance with existing tax and financial regulations and audit standards. The incumbent is responsible for the preparation and filing of form 990 & 990-T tax returns, IPEDS (financial component), EMMA bond continuing disclosure reports, credit rating agency updates, as well as any other financial surveys.
Treasury Management: The incumbent is responsible for monitoring daily cash inflows and outflows to ensure excess cash is invested in a timely manner as per the investment guidelines and policies. The incumbent coordinates with the underlying accounting staff to ensure that all vendor and payroll payments made through the University’s bank accounts clear through without default. The incumbent must work closely with the Facilities Management department and the Director of Budgeting and Financial Planning to accurately forecast the capital expenditure cash flows of the University and recommends to the AVPBA on the timing of draw down of bond construction funds. The incumbent also advises the AVPBA on the need for quarterly draw down of funds for operational purposes from the University’s endowment pool. They effect/authorize wire transfers for short and long-term investments.
Accounts Payable Management: The Controller directs the activities of the accounts payable function, implements proper spending procedures working with all levels of management to ensure University funds are appropriately spent. The incumbent supervises the Accounts Payable Coordinator and oversees supervision of the Accounts Payable Assistant. The incumbent researches taxation issues related to vendor payments. The Controller ensures that the University is in compliance with all tax filing requirements for vendor payments. They initiate programs which will improve workflow process or bring about cost savings for the University.
Gift Accounting and Stewardship: The Controller oversees the Gift Accounting and Gift reconciliation process. The incumbent reviews the reconciliation statement, which ties outright cash gifts, pledges recorded, and cash collected as reported by the Development Office, to the General Ledger (G/L) module. The incumbent is responsible for reviewing the pledge outstanding report and coordinating with Development personnel on the collectability of such receivables and in the development of allowance estimates for such receivables. They review the preparation of all year-end schedules for the computation of discount and allowances on pledges receivable. The incumbent is also responsible for set up and implementation of any new gift accounting (and auditing) standards which the University must be in compliance with. The incumbent reviews the unitized endowment fund balance report on a monthly basis. They work closely with the Financial Aid Office, the Development Office and other University departments, as necessary, to provide information which keeps donors apprised of the value of their unitized endowment fund balance.
This position is best served by an individual with an undergraduate degree in accounting and a Masters Degree in Business Administration/Accounting (or CPA) and eight to ten years demonstrated and progressive experience. Preference will be given to individuals who have experience working in a public accounting firm with significant exposure to not-for profit accounting and/or relevant accounting/auditing experience in a not-for profit environment. The individual must have demonstrated financial and accounting experience, strong understanding of financial systems analysis and proficiency in MS Office software. Attentiveness to detail and accuracy are imperative. Excellent interpersonal skills, strong tact and customer service skills are required to interact effectively with University departments and oversee staff. Excellent organizational skills, maturity, professionalism and confidentiality are required at all times.
Throughout our history, we've embraced new ways of thinking to create academic programs that prepare graduates for a changing world. Today, we're building on that tradition by boldly reimagining higher education, creating a new model that anticipates the future.
At Bryant, innovative teaching and learning are woven throughout your student journey. You'll expand your thinking in new ways through experiences designed to ignite your mind and empower you to turn ideas into action.
Our uniquely relevant, interdisciplinary foundation integrates business and the arts and sciences with an emphasis on real-world application, global perspective, and qualities of character essential for success. Led by our world-class faculty, our focused, energetic community will leave you ready to tackle your biggest goals.
Our immersive, collaborative model creates globally-minded citizens, flexible problem solvers and passionate leaders eager to help each other to greatness.
Bryant is also dedicated to the success of our faculty and staff, and the school provides excellent benefits, training, and support so that individual talents may flourish for the benefit of its students. Bryant's academi...c and technological excellence and innovation foster the development of individuals so each can reach his or her personal best in life and their profession.
The University is located approximately 15 minutes from Providence and one hour from Boston.