Indiana University Purdue University Indianpolis - IUPUI
Location: Indianapolis, Indiana,
Internal Number: 296931
IUPUI SCHOOL OF EDUCATION (IN-EDUC-IUINA)
The IUPUI School of Education is committed to examining our collective role in improving the human condition. We develop leaders, educators, and counselors equipped to critique and disrupt longstanding inequities and address the changing dynamics in urban educational contexts. Through community-engaged research, teaching, and service, we seek to positively impact youth and adult learners in educational systems and serve the welfare of communities through engagement in strategic alliances to promote equitable, just, culturally relevant and sustaining practices in teaching and learning.
Plan, develop and provide logistical leadership, serve as liaison and collaborate with a range of University stakeholders, on and off campus constituents and community leaders to coordinate special programs for the School of Education to include celebrations, scholarship events, speaker programs, career conferences, recruitment initiatives and social functions. Organize and manage communications with vendors and caterers. Collaborate with various administrators, faculty and staff of the School as it relates to events and development activities. This positon is a part-time position working a maximum of 29 hours per week.
As Event Coordinator, lead and manage the planning, coordination and execution of special programs and annual events for the School of Education. Initiate meetings and provide detailed direction; plan and collaborate with the Development and Alumni Relations Consultant, faculty, staff, venue staff, and caterers. Secure and book suitable locations for department and campus level events.
Plan SOE community events including but not limited to December Celebration- event for School of Education graduates and families, EPIC Ed- a departmental career conference held each semester for Fall and Spring graduates and program completers.
Collaborate and assist fellow staff members and community partners to organize other annual events, Transformational Leadership- event with keynote speaker, open to the public to recognize outstanding educators; IUPUI Commencement ceremony and Michael Cohen Lecture series- a lecture and panel discussion open to the public;
Plan SOE departmental informational and social gatherings, Welcome Back luncheon, Winter Celebration, Spring Fling and other ad-hoc events and special programs for the SOE.
Facilitate SOE events and general programs. Draft written materials; letters, invitations, reports, scripts as needed. Assist academic and administrative department with drafting a variety of project collaterals; programs, scripts, letters and invitations, ensure information is accurate and clearly communicates the intended message.
Manage and maintain event inventory; Order supplies, organize and maintain recruitment inventory, manage give-away request.
Protect confidentiality of all conversations, files, records and information.
Create and track invitation list and final event attendance.
Store mailing list and other data.
Assist with web presence and marketing
Represent SoE at meeting and community events.
Perform other related duties incidental to the work described herein.
High school diploma
3 years of related experience
Ability to communicate effectively
Working Conditions / Demands
Ability to lift at least 10 pounds, bend at the waist, sit for long periods of time, prolonged use of computer. Able to stoop, walk, see, hear, type, write, speak clearly, and handle eye strain. Work some evenings, weekends and holidays.
This positon is a part-time position working a maximum of 29 hours per week.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.