The Division of Engineering Education in the USC Viterbi School of Engineering is seeking a program specialist to coordinate a new multi-year research program entitled Science, Technology, Engineering, and Mathematics (STEM) Pathways to Careers. Under the supervision of Dr. Gisele Ragusa, this position will serve as the point of contact for faculty and students in coordination of the recruitment, retention and support of students in college access from K-12 programs and transferring from community colleges to colleges and universities in STEM fields.Â Responsibilities include coordinating a STEM career pathway project and its associated Â activities with participating K-12 schools and institutions of higher education, serving as a staff liaison between participating schools, community colleges and universities, facilitating STEM transfer course articulation for prospective STEM students, coordination of events associated with K-12 schools, community colleges and universities related to STEM career pathway planning, management of fiscal and budget matters associated with contracts and grants, and other administrative duties including purchasing and payroll.Â
STEM Career Pathways Coordination and Management: Â
The incumbent will coordinate grant activities across participating institutions including:
Engaging in STEM career pathways coordination between Los Angeles area K-12 schools, community colleges, colleges and universities.
Coordination of STEM related degree articulation agreements between colleges and universities.
Planning and coordination (with applicable K-12, college and university staff) of all student events and activities that provide STEM degree and career information for prospective students including K-12 STEM access programs, information sessions, community college STEM academy university visits, and career days/fairs.
Working with participating K-12 schools, colleges and universitiesâ admissions and financial aid staff and students services advisors to insure that students in STEM majors are fully supported in as they transition from K-12, community college to college/university transfer processes.
Coordination of planning and day-to-day management of participating student activities across institutions.
Assisting in fiscal management and budget planning associated with grant coordination.
Data collection necessary to submit proposals in accordance with the agency and university guidelines.Â Dissemination of information to Viterbi School of Engineering Business Affairs, faculty home academic departments, the USC Department of Contracts and Grants (DCG), applicable principal investigators and associated agencies.
Preparation of budgets, supplementary documents and other required documents for submission of research proposals to federal, state and foundation funding agencies for funding.
Loading and submission of research proposals to funding agencies.
Assisting the principal investigators when notifications of awards are received by updating original account budgets proposed.Â Notifying faculty of the receipt of award and communicate necessary expenditures.Â Assisting in pre-award proposal preparation and post award reconciliation.
Monitoring account activity and reconciliation of accounts to assure that all account activity is related to the project and is charged appropriately.Â When discrepancies are found, engaging in necessary to steps to correct the transactions, such as expense transfers or object code corrections.Â Monitoring account balances and process budget changes when necessary to comply with original scope of work.Â Referencing agency guidelines to make sure that budget changes are in compliance with the specified requirements from individual agencies.
Working closely with USC Sponsored Projects Accounting (SPA) on any questions that arise on continuing and expiring awards.
Keeping informed of agency funding/spending guidelines.Â Communicate information to faculty and other research-related staff to ensure that guidelines set forth by agencies are followed.
Assisting SPA and DCG with the preparation of financial and/or progress reports requested by agencies for award continuation and/or final reports.
Coordinating, preparing, reviewing and submitting a variety of payroll and personnel documents for faculty, staff, and students.Â
Coordinating purchasing activities by preparing purchase orders, travel expenses, reimbursements, and requisitions.Â Interfacing with vendors and university purchasing as required.
This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a diverse group of faculty, staff, and students.Â The position requires a high level of professionalism in the handling of confidential information; strong communication skills, both verbal and written; ability to problem solve to resolution; and attention to detail.Â Â
Bachelorâs Degree with three years of office management experience, including supervision of staff, combined with specialized knowledge of university policies and procedures particularly as they related to studentsâ access to college from K-12, transfer between community colleges and universities and contracts and grants.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.