This position serves as a vital member of the Department of Biostatistics in the School of Public Health. Â In this role, the incumbent will act as the primary point of contact for current and prospective Masters and PhD students, as well as faculty advisors, and will administer internal and external processes related to the program. Â This position also provides administrative support for the undergraduate concertation in Statistics. Student engagement duties include working closely with internal and external constituents to initiate and support the co-curricular culture and activities at the School and in the broader community. Â This position is the point of contact with the Academic Affairs Office. In this capacity, the incumbent will work closely with faculty, staff, and students across the Department, the School, and the University.
Academic Support for Instruction (80%) Â Supporting Actions:
â¢Â Â Â Assists students with procedural processes associated with the Biostatistics Masterâ™s Program and Doctoral Program, including but not limited to Graduate School requirements, Registrar communications and registration requirements, and Bursarâ™s billing.
â¢Â Â Â Responds to general inquiries about the Biostatistics Masters programs, PhD program, student funding, processes, etc.
â¢Â Â Â Keep track and send reminders about important Academic deadlines to both students and faculty members.
â¢Â Â Â Tracks, monitors, and documents undergraduate, masters and PhD student activities, achievements, and study plans through regular communications with the faculty advisors and students.Â
â¢Â Â Â Accurately documents undergraduate, Masters and PhD student activities and achievements through Departmental record keeping in the form of student files, program databases and the Graduate School GSIM system.Â
â¢Â Â Â Assists with the organization and communication of undergraduates, masters and PhD student study plans with Brownâ™s Graduate School and Registrarâ™s office.
â¢Â Â Â Schedules and provides staffing support for semi-annual student progress review and Academic Program Committee (APC) meetings (keep minutes, documents meeting decisions), and drafts student progress letters for GPD. â¢Â Â Â Provides administrative support in effective and timely communication of important undergraduate, masters and PhD student information.
â¢Â Â Â Provides staffing support and coordination for all student-related events including commencement, career development workshops, student meetings and occasional social events
â¢Â Â Â Assists students in navigating various services and resources on campus, including but not limited to the OISSS and Student and Employee Accessibility Services (SEAS)
â¢Â Â Â Prepares documents related to student status for current students and alumni (note: for example, alumni sometimes request verification of their working experience)
Coordinate statistical seminars and lectureship series (20%) Â Supporting Actions:Â Â â¢Â Â Â Provide full administrative support of Brown Statistics Seminar and department-related lectures. Â These activities includeÂ -Â Â Â Organize schedule of seminar meetings.Â -Â Â Â Procure room for seminar. -Â Â Â Procure and set-up refreshments. -Â Â Â Prepare and distribute seminar and lecture series announcements. -Â Â Â Procure lodging for out-of-town and overnight guest speakers (guest room and parking permit). -Â Â Â Provide directions/information to guest speakers. -Â Â Â Prepare agenda for guest speaker.Â -Â Â Â Prepare and submit reimbursement forms for guest speakers. -Â Â Â Prepare and submit reimbursement forms for host.
Decisions Position is Free to Make Â
â¢Â Â Â Prioritize and organize the work load in response to multiple concurrent assignments and overlapping deadlines.
â¢Â Â Â Use on-line and university resources to complete tasksÂ
â¢Â Â Â Decide when issues can be resolved independently and which issues need the attention of the faculty or Department Manager.
â¢Â Â Â Draft correspondence, memos and documents according to university guidelines.
Dimensions Â â¢Â Â Â 15 department faculty which include teaching, research, and clinical (hospital based)
â¢Â Â Â Approximately 14-18 statistical seminars per year
â¢Â Â Â 15-20 doctoral graduate students
â¢Â Â Â 30-40 Masters graduate students
â¢Â Â Â Database of 55+ Current Students
Job QualificationsÂ Â
Education and Experience
â¢Â Â Â A Bachelor's degree and 1-2 years of related experience, or the equivalent combination of education and experience.ce
â¢Â Â Â Experience in an academic setting preferred
Job Competencies Â
â¢Â Â Â Computer skills; Word, Excel, PowerPoint and Endnote
â¢Â Â Â Excellent time management and interpersonal/organizational skills in a multi priority environment.
â¢Â Â Â Team Player
â¢Â Â Â Ability to shift focus and prioritize in a deadline-driven work environment.
â¢Â Â Â Strong interpersonal skills and high standards of professionalism: Â the holder of this position will have frequent interactions with a diverse group of students, many of whom are international students.
â¢Â Â Â Expected to support and promote a diverse and inclusive environment.
In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. For more information, please visit the Healthy Brown site.Â Â
Recruiting Start Date:
Job Posting Title:
Student Affairs Coordinator
Department of Biostatistics
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.