The Assistant Director is part of the Office of Housing and Residential Experience (OHARE) in the Dean of Students division at Vanderbilt University and is a leader responsible for the oversight of designated residential areas. This position assists in guiding the Residential Experience team to fulfill the departmental mission of building safe, engaging, and educational residential communities, thus contributing to the intellectual, cultural and social growth of Vanderbilt students. The Assistant Director will supervise at least one full-time Area Coordinator and at least one graduate assistant; lead and work collaboratively with the Area Coordinator team; and develop and maintain relationships with key campus partners to actualize guiding principles of intellect, community, personal well-being, self-discovery, and cultural awareness.
Reporting directly to the Senior Director of Residential Experience, the Assistant Director is also responsible for engaging in assessment and benchmarking activities; representing the Assistant Director level in the campus on-call rotation and crisis response; supporting the professional team, student staff, and residents; and facilitating programmatic efforts across the department. Additional duties may include working with Residential Colleges and Living-Learning Communities, providing mentorship of graduate and undergraduate student staff, collaborating with staff and faculty members within the residential halls and across the university, and aiding in various initiatives to promote student success.
The Assistant Director for Selection and Training maintains an effective and efficient recruitment, selection, and ongoing training for the undergraduate Resident Advisers and Head Residents as well as graduate student staff such the Graduate Area Coordinators. Collaborating with team members within and beyond the department, the Assistant Director for Selection and Training ensures that all aspects related to selection and training processes are executed in a fair, equitable, and appropriate manner. This role must maintain accurate employment information on all staff members, including record of additional employment across the university, and maintain employment, academic, and citizenship records for the predetermined time during and after staff tenure. Additionally, this role provides for a fair and judicious employment action process by aiding supervisors in their ability to hold staff members accountable. This role serves as an appellate source should students escalate their employment concerns beyond their supervisors.
The Office of Housing and Residential Experience provides safe, secure, comfortable, accessible and healthy housing for its residents. Programming for residents builds engaged communities in which students' social needs for belonging, friendship, recognition, respect and dignity are met. These communities foster learning, personal development, academic achievement, and successful transitions for both new students and graduates.
The Office of the Dean of Students serves a central role in student learning and development at Vanderbilt, advancing the University's mission of teaching, research, and service by fostering academic and social networks through which students develop as intentional learners and global citizens. The Office of the Dean of Students creates opportunities to involve students, faculty and staff in diverse learning communities and provides a critical support structure for enriching the overall student experience. We achieve these ends through strategic alignment, both internally and in concert with other university departments. We care deeply. We educate completely. We lead with excellence. Diversity, equity, inclusion, and mental health are top priorities for the institution and by extension the offices of the Dean of Students. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.
Duties and Responsibilities
Build an effective and fair recruitment and hiring process for all undergraduate and graduate student staff positions for the department.
Design an efficient and ongoing training opportunities for all undergraduate and graduate student staff positions for the department.
Maintain ongoing assessment data on recruitment and hiring trends as well as training process to inform future changes.
Lead and support two, upper-division residential communities by directly supervising two, full-time Area Coordinators and indirectly two Graduate Area Coordinators and their undergraduate student staff members.
Serve as an advisor to the supervisory teams within the department as it relates to ensuring all staff employment action is completed in a fair and equitable method while also serving as a first-step appellate officer in the event of an appeal.
Be knowledgeable of university, state, and federal regulations as it relates to student employment and how it can affect departmental hiring and training processes.
Provide advisement and recommendations as it relates to the recruitment, selection, and training of the professional staff team roles within the department.
Leadership and Oversight
Lead the Office of Residential Experience in recruiting, hiring Graduate Assistants, and other student workers.
Provide financial oversight for the Residential Experience office, including full responsibility for the preparation and management of relevant budgets to ensure proper stewardship of university resources.
Utilize evolving technologies to better connect with students, campus, and the community. Position works with ERezLife in recruitment and selection.
Assess student needs and interests, as well as remain abreast of current trends in the fields of Student Development to provide creative and innovative programs for students to forward the mission and strategic priorities of Office of Housing and Residential Experience and the Dean of Students.
Refine, develop, assess, and report student learning outcomes for all key office programs and functions.
Build relationships with campus partners, faculty, staff, and co-design collaborative educational efforts to serve each functional area and targeted student population.
Assist with the logistical details for all programs to ensure the event is successful. This includes, but is not limited to securing venues, contacting speakers/facilitators, technical equipment and other A/V needs, coordinating event work crews, AnchorLink event registration, etc.
Be knowledgeable about the various campus resources to help refer students to the proper office to address needs that go beyond the scope of the X office; this may include academic resources, trauma resources, professional development, etc.
Periodically meets with students to engage in meaningful conversations to identify potential issues that students might be facing.
Serve on divisional committees and working groups to enrich the experience and resources available to staff across the division.
Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse 'Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.
Maintain an understanding of institutional and departmental financial policies related to areas such as travel, procurement, expense, and time reporting to ensure compliance and proper stewardship of university resources.
Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities.
This position does supervise professional staff providing clear performance expectations, effective and on-going feedback, regular and annual evaluations, and professional development opportunities to ensure staff understand expectations of them and are successful in fulfilling their job functions. This position also indirectly supervises at least one Graduate Assistant and a team of undergraduate student staff members. This position reports administratively and functionally to the Senior Director for Residential Experience.
A bachelor's degree from an accredited institution is necessary.
A master's degree is strongly preferred focusing in Higher Educational Administration, Counseling, or Student Personnel Services.
Experience working with live-in faculty is preferred.
Experience working with living/learning communities is preferred.
Experience following up with students of concern is preferred.
Experience with Maxient software system is preferred.
Experience presenting training programs for student staff is preferred.
Experience being in an on-duty rotation responding to crisis situations, counseling, and conflict mediation is preferred.
Strong written and verbal communication skills are preferred.
Strong organizational skills and the ability to handle multiple tasks simultaneously is preferred.
Ability to work effectively with students from diverse backgrounds attending a highly selective institution with a broad range of campus groups, departments and organizations is preferred.
Strong interpersonal/human relations skills including ability to develop and cultivate professional relationships is preferred.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.