This position is a limited position with the possibility of extension/career conversion.
Special Selection Applicants: Apply by 10/07/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will remain open until a successful candidate has been identified.
UCSD Health Sciences is a $1 billion dollar plus organization encompassing 16 academic departments (14 clinical, 2 basic sciences), 2 pre-academic/hospital departments, 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. The UCSD Department of Cellular and Molecular Medicine (CMM) is one of two basic science units in the School of Medicine where world-class researchers study fundamental cellular processes and pathways using a variety of techniques from classical genetics and fluorescence microscopy to high-throughput genomics, systems biology, and crystallography.
Our 36 faculty and over 200 postdoctoral scholars, graduate students, and research staff work on the cutting edge of biology, cutting across fields from basic biochemistry and genetics to genomics, systems biology and stem cell biology. The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines and provide diversity to meet the interests of a broad spectrum of students and scholars. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced, and deeply interested individuals who are ready to become a part of our dynamic research and educational environment.
Within CMM, the Glycobiology Research and Training Center (GRTC) is an internationally recognized UC San Diego Organized Research Unit with an 18-year track record of facilitating and enhancing research, training and collaboration among UC San Diego faculty who study the molecular and cellular biology of glycans and their roles in health and disease.
Under the supervision of the Glycobiology Research and Training Center (GRTC) Administrative Manager, incumbent is responsible for providing high-level executive assistant support for faculty, accounting, general office support and special projects in a dynamic research environment.
The Fiscal and Administrative Assistant is at the hub of GRTC activities and functions as the GRTC office manager. The incumbent will perform administrative support for faculty in the management of all aspects of faculty professional life: academic appointment, curriculum vitae, and related documents, schedule appointments, maintain animal and human subject protocols, travel arrangements and reimbursement, and purchasing. Manage lab academic personnel files. Incumbent will be the executive administrative assistant for one of the GRTC Co-Directors and the GRTC Administrative Program Manager, and provide general assistance to junior faculty, lab personnel, visitors, etc.
The incumbent will provide supervised fiscal support to the Program Manager, including fiscal management of extramural and other funds. Responsibilities include preparing grant applications (pre-award), monthly post-award reports and analysis, and transaction sampling. He/she participates in the audit and reconciliation of monthly operating ledgers and the use of appropriate methods to correct and resolve discrepancies, including payment resolution and the initiation of eNPETs, ePETs, encumbrance adjustments, budget adjustment journals and transfers of funds as needed.
Assists department staff in preparation of online requisitions, marketplace orders, payment authorizations, entertainment reimbursements, and all travel processes. Finally, he/she will participate in general business operations, preparations and day-of activities for the annual symposium, and special projects.
This position requires flexibility and the performance of a wide range of duties requiring confidentiality, discretion, tact, diplomacy, decision-making skills and sound judgment.
Demonstrated experience providing high-level support for faculty and/or executives.
Experience coordinating multiple calendars including follow through with schedules and activities for faculty, to ensure smooth operation of office and laboratory.
Ability to work independently and follow through on assignments with accuracy and attention to detail. Requires good problem solving
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.