The Senior Director for Human Resources (Senior Director) is responsible for leading and working with a team of human resources professionals in serving the College community by delivering innovative and customer-focused HR services and activities that include recruitment and selection, compensation and benefits, performance management, employee relations, HRIS/payroll processing, policy administration, and professional and organizational development. The Senior Director has a broad range of responsibilities in supporting faculty, staff, and student employees.
The Senior Director represents the College as an active member of the Human Resources Committee of The Claremont Colleges and collaborates with colleagues in intercollegiate initiatives and programs. The Senior Director reports to the Vice President, Chief Operating Officer and Treasurer (COO) and is a member of the Business Affairs Office Leadership Team (BOLT). The Senior Director partners with the COO to serve as trusted advisors and strategic partners to College leadership (the President and the President’s Cabinet).
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
DUTIES AND RESPONSIBILITIES
Human Resource Leadership and Strategic Planning
Provide leadership and supervision to the human resources team through performance goals, coaching and professional development, to deliver a progressive and innovative human resources department positioned to contribute to the attainment of the College’s strategic plan.
Provide administrative leadership and operational oversight for recruitment and selection, compensation and benefits, performance management, employee relations, HRIS/payroll processing, policy administration, and professional and organizational development and other human resources services. Manage the department budget and be mindful of the effective use of financial resources.
In partnership with the COO, advise and collaborate with College leadership to achieve college and department goals, ascertain their needs, and support and assist with employment and HR-related planning and programs.
Provide support and assistance to the COO or special projects or in response to requests for information or analysis from the Board of Trustees, faculty, departments or other internal or external parties.
Be a resource to management regarding employment and employee-related issues, which includes developing strategies to resolve problems, and proactively implement performance improvement and staff development programs. Be a resource to employees regarding employment-related matters.
Keep abreast of regulatory requirements and obligations to ensure College policies and practices are in compliance and advise College leadership as appropriate.
Continually assess trends and best practices in human resources to determine the type of programs, strategic initiatives or practices that would be advantageous to the College and enhance the work-life experiences of faculty and staff.
Identify and establish a baseline for Human Resource metrics, including recruitment, retention, compensation, employee relations, and training, and recommend strategies for continuous improvement.
Human Resource/Employment Policy Administration
Oversee policy development and administration. Ensure all employment and other College policies, procedures and processing of employment actions are compliant with all mandated federal and state laws and to ensure consistency and fairness.
Oversee and manage reports of discrimination, harassment (including sexual misconduct) and retaliation and serves as the responsible administrator for all appeals. Coordinates as appropriate with the Title IX Coordinator, Dean of Faculty, and Division of Student Affairs, as needed.
Update, revise, create, administer, and interpret employment-related policies, including the staff handbook, as needed. Assist the Dean of the Faculty’s office in updating the relevant human resources-related areas of the Faculty Notebook.
Disseminate information about College polices. Conduct periodic reviews of policies, procedures, and practices. Assist other departments with policy development.
Human Resource Program Administration
Serve as the College’s Affirmative Action Officer and work with the Human Resources staff in developing the College’s Affirmative Action Plans (Minorities and Women, Veterans, and Individuals with Disabilities), monitoring the effectiveness of the plans, and communicating with College leadership. Assess the results of the annual Salary Equity Study and provide advice and recommendations to leadership and management regarding findings.
Manage and administer the College’s annual wage and salary increase program. Conduct an annual market analysis of benchmark positions for College leadership and the Board of Trustees, and on an ongoing basis for various positions as needed/requested. Oversee participation in salary surveys.
Implement the College’s performance evaluation and management program; provide guidance and training on the College’s program and other topics related to performance management.
Oversee and work with human resources staff and other departments in administering various human resources programs, e.g., the annual Rideshare survey, service awards.
Human Resources Services
Ensure that the staff in the Human Resources Office provides consistent and high-quality service to the campus community in their respective areas of responsibility, and in supporting each other by being a resource to them and identifying opportunities for them to enhance their knowledge and skills.
Maintain a high level of confidentiality and implement procedures and practices to ensure the integrity and security of confidential information.
Oversee the administration of the College’s HRIS; develop a comprehensive understanding of how the current and future HRIS function and use it effectively to gather, compile and analyze data to support decisions and strategies.
Collaborate with hiring managers in designing effective recruitment strategies and hire qualified individuals. Ensure job postings and recruitment strategies are consistent with the College’s Affirmative Action/Equal Opportunity requirements.
Conduct or oversee the investigation and resolution of complaints, involving faculty or staff, and work with College leadership, other departments, and legal counsel as appropriate. Respond to requests for accommodations from employees and applicants due to a disability.
Participate in the design and presentation of training materials and recommend and offer professional development and training programs for managers and staff.
Partner with COO and Administrator of Business Affairs and Risk Management (ABARM) to address specific risk matters for the College, including but not limited to, hiring and employment, COVID-19, and employee safety and health.
Maintain and communicate updates for the College COVID-19 Decision Tree for Supervisors and ensure compliance with county and state health office orders and legal guidance.
Provide coaching and communication with faculty and staff pertaining to COVID-19 workplace scenarios, and oversee all related policy/benefit communication, case tracking, return to work certifications, and necessary Cal-OSHA reporting obligations, in compliance with county, state and federal guidance.
Responsible for timely reporting to the College workers’ compensation carrier of all COVID-19 exposure cases, in compliance with state legal requirements (SB 1159).
Oversee implementation and communication regarding COVID-19 sick leave requirements, such as FFCRA and CSPSL, and partner with TCCS for Workday configuration needs.
Comply with the COVID-19 screening testing program with TCCS Student Health Services by managing faculty and staff consent forms and providing updated data for reporting.
Serve as the primary point of contact to support the College vaccination policy, including tracking vaccination responses and ensuring legal compliance regarding accommodations.
Team and Committee Responsibilities
Serve as a member of BOLT and support and collaborate with team members.
Serve as a member of The Claremont Colleges’ Human Resources Committee and actively participate in committee initiatives, benefits renewal and strategy development, and other collegiate activities and programs. Establish credibility as an effective listener and problem solver.
Foster and maintain a collaborative relationship with staff in the Claremont University Consortium, the shared service organization for The Claremont Colleges.
Serve on College and intercollegiate committees and task forces as required.
Other responsibilities as required or needed.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Demonstrated competency and experience in the areas of leadership, strategic planning, employee relations, problem solving, program development, and managing an HRIS.
Knowledge and understanding of applicable federal and state employment laws and regulations.
Clear understanding of current federal and state laws, regulatory and enforcement guidance, and developments.
Strong oral and written communication skills to work effectively with a wide range of constituencies in a diverse community. Ability to speak effectively before administrators, faculty, staff, and external groups.
Strong supervisory skills that promote staff development, dedication, creativity, innovation, and growth.
Effective interpersonal skills that engender confidence and trust.
Ability to develop and interpret financial data/plans and manage resources.
Skill in employee development, training, and facilitation
Skill in establishing a performance management culture at all levels.
Skill and ability to assess and implement change management theories and techniques to improve services and operational procedures, formulating and developing new procedures, policies, and strategies.
Knowledge of effective human resources and organizational development principles and practices.
Demonstrated independent judgment and initiative; ability to work both independently and as part of a team, manage multiple projects, and meet deadlines.
Possess a high level of personal integrity and the ability to exercise good judgment and discretion.
Ability to ascertain and protect confidentiality in all relevant matters.
EDUCATION AND EXPERIENCE
Bachelor’s degree and ten years of progressively responsible human resources experience; or a Master’s degree in human resources management, higher education administration, business administration, organization development, or a related field and eight years of progressively responsible human resources experience. A combination of education and relevant experience will be considered.
A minimum of five years’ supervisory experience.
Experience in higher education.
Possess and maintain a SHRM Senior Certified Professional (SHRM-SCP) or a SHRM Certified Professional (SHRM-CP) credential.
LICENSES AND CERTIFICATIONS
Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.
PHYSICAL REQUIREMENTS Normal physical job functions performed within a standard office environment and include reaching, fingering, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 15 lbs.
Regular office hours are 8:00 a.m. to 5:00 p.m. Hours may vary due to the needs of the department and/or College.
Reporting: Reports to the Vice President, Chief Operating Officer and Treasurer
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
All faculty and staff (including contract workers) who are employed at HMC and for whom the COVID-19 vaccine is approved/authorized by the FDA, must be vaccinated against COVID-19, and provide proof of vaccination, unless an exemption from this policy has been granted as an accommodation or otherwise.
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.