Riverside Presbyterian Day School, a PreK- 6th Grade elementary day school located in Jacksonville, Florida, seeks a Director of Financial Operations for the current 2021-2022 school year. The Director of Financial Operations oversees the school’s finances, operations, and manages the Business Office and staff. A senior leader, the Director of Financial Operations reports to the Head of School and supports the work of the administrative team, divisional directors and faculty. The Director of Financial Operations works closely with the school’s trustees and provides necessary financial information and data to the trustee committees. The success of the school requires healthy financial operations as well as future planning, therefore, the nature of this employment requires adept cognition for financial planning, projecting, problem solving, and clear communication related to the school’s financial needs. The Director of Financial Operations must demonstrate the highest competency with spreadsheets, accounting software, internet research, budgeting and audit support preparation while at the same time having a welcoming personality and strong “people-skills”. Undergraduate degree as well as MBA, CPA or other degrees/endorsements demonstrating financial expertise; experience within educational, not-for-profit institutions is highly valued.
As a senior member of the administrative team, the Director of Financial Operations will supervise, plan and reconcile the financial operations of the school. He/she will be the senior financial advisor to the Head of School in his work with the Board of Trustees and the RPDS community. At the pleasure of the Head of School, the Director of Financial Operations is charged with interfacing with all departments and the leadership of the various “cost-centers” of the school, for budgetary planning and control, understanding current industry “best practices,” benchmarking and trends, while utilizing this knowledge to plan, project and thereby ensure the future sustainability of the School.
Guide in concert with the Head of School, the fiscal health of the school and the reporting of the same.
Prepare all financial statements, assure accuracy of all journal entries, reconcile accounts, develop financial forecasts and otherwise guide all financial operations.
Provide leadership and operational control of expenditures and collection of amounts due through Blackbaud SMART Tuition.
Monitor and supervise banking relationships, credit gateways, bank transfers and institutional financial relationships.
Ensure all necessary regulatory and financial policies are understood and enforced and that required HR forms, taxes and fees (eg. IRS, “Safe Harbors,” etc.) are filed as required.
Lead and supervise accurate bookkeeping operation and adherence to budget.
Arrange the annual school audit and prepare necessary supporting details for the auditor.
In concert with the Head of School and in consultation with middle managers, prepare the annual operational budget for board tuition-setting (Nov. for following academic year) and “recast” budget (July prior to new academic year).
Interact with the Board Finance Committee Chair to plan and support the monthly Finance Committee agenda and meeting detail. Prepare monthly operational financial statements, ongoing accounts receivable detail and other reports for non-operational funds as requested.
Prepare all financial reporting documentation required for NAIS and FCIS membership.
Interact with Endowment Advisory Board Chairman, attend quarterly EAB meetings and reconcile statements for all reserve and endowed funds “under management.”
In concert with and support of the Director of Facilities and Security, ensure the following areas continue to be addressed in a financially sustainable manner:
Maintenance and care of school equipment.
Storage of records.
Distribution and storage of supplies.
HR requirements for custodian, maintenance and security personnel.
Scheduling and financial requirements for all major maintenance, repair, renovation and/or new construction are properly addressed.
Serve as needed to support the Head of School and maintenance department coordinate cost-sharing, maintenance and security with RPC.
Support the Director of Facilities as he addresses appropriate fire, safety, security and emergency responses in a financially responsible manner.
Represent and coordinate School’s financial interest in the design and construction of new or renovated facilities.
Business Office, HR and Personnel
Provide leadership and guidance to ensure the school’s HR policies, procedures and operations meet all local, state and national requirements.
Organize and supervise Business Office employees and timely updates of the Business Office Procedures Manual.
Direct the annual updating of the Employee Manual and Procedures.
Research, develop and supervise the school's various benefit and insurance plans and all required regulatory filings.
Ensure the school’s compliance with all federal, state and county regulations.
Minimum of BA in finance, business administration, or related field.
MBA, CPA or other degrees/endorsements demonstrating financial expertise; experience within educational, not-for-profit institutions is highly valued.
Experience in a Business Manager or CFO role.
A visionary, charismatic individual with the knowledge, ingenuity, fortitude, passion, and decisiveness necessary.
Consistent professionalism with the capacity to partner with and to guide a wide variety of constituents.
Spirited professional who encourages teamwork and motivates others for the good of the school.
Strong manager who leads by example and seeks to move projects and the school forward through strong fiscal discipline, strategic thinking, and cooperation.
Experience in a leadership role in a school or other nonprofit setting.
Ability to develop strategies, implement operational plans, meet goals, and pivot based on shifting priorities and circumstances.
Has excellent project management skills and the ability to manage multiple initiatives.
Is comfortable with a range of technologies necessary to support daily operations.
Has a strong understanding of the nonprofit setting and the relationships among the advancement, marketing, communications, admissions, and finance functions in an independent school.
Excellent communicator with strong writing and verbal skills, including the ability to present in front of large and small groups.
Passionate, mission driven, highly organized, and extremely detail oriented.
Person of great integrity.
Self-confident, poised, and at the same time, empathetic, humble, and respectful.
Accountable, honors commitments, and is forthright in communication and engagements.
Creative, out-of-the-box thinker who is both innovative and entrepreneurial.
Extremely welcoming person with a strong moral compass and good sense of humor.
Self-starter with a positive outlook and is both approachable and available.
Reliable, decisive, flexible, outcome-oriented, and performance-driven.
Jacksonville's first private elementary school, Riverside Presbyterian Day School is a co-educational independent day school serving 455 students from PreK 3 through Grade 6. Characterized by high academic standards and a commitment to an excellent educational experience.