Youth Development Program Coordinator - Rochester, NY
Location: Rochester, New York
Internal Number: WDR-00027950
Cornell Cooperative Extension of Monroe County has an opening for a 4-H Youth Development Program Coordinator based out of the Rochester NY office.
The 4-H Youth Development Program Coordinator responsibilities include coordination of 4-H Youth Development activities and events, 4-H database management/year-end reporting, 4-H enrollment and reporting process, 4-H Youth Development Club organization and support; provide administrative assistance in the recruitment of new clubs, members and groups; and serving as an accessible resource to program volunteers including assisting in providing orientation and ongoing support and follow-up, to ensure initial and continued 4-H Youth Development program and club success. The Coordinator will also provide administrative assistance for the overall Association, as needed.
Associate's or Equivalent Education. (GED/High School Diploma with one-year transferrable program/functional experience may substitute).
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Ability to clearly communicate (speak, read and write proficiently) in English.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.
Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
Detail-oriented with ability to follow procedures and written instructions.
Strong interpersonal skills with proven ability to work effectively with co-workers, advisors, community and professional leaders.
Ability to plan and organize personal work responsibilities according to priorities developed with the immediate supervisor.
Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
Two years' experience relevant to the role of the position.
Ability to clearly communicate (speak, read and write proficiently) in Spanish.
Experience with Cooperative Extension or other similar educational organizations.
Experience in guiding and collaborating with volunteers.
Ability to organize, implement, and teach informal educational programs.
Ability to identify and utilize program resources from the organization and the community.
Program Delivery - 10%
Deliver high quality educational programs utilizing established resources and materials to address identified programming priorities.
Utilize a variety of educational methods which may include direct teaching, group experiences, media, newsletters, electronic technology, internet, and distance learning to deliver program.
Serve as subject matter resource, utilizing established program resources and materials, to provide information and resources to program participants.
Foster acceptance of program, methods, and policies to address community and individual needs and consider diverse audiences through frequent contact with program participants, parents, and volunteers.
Interact with program participants, parents, and volunteers representing CCE in a professional manner at all times. Presents as a positive role model for youth participants in all program activities and programs.
Represent CCE before the public, community leaders, government officials, Cornell or other land grant universities in a professional manner as part of program delivery.
Administrative Direction - 5%
Assist Supervisor with limited-complexity administrative tasks in the planning of educational programs.
Assist with development of marketing strategies, public affairs and special events to reach target audiences and meet program objectives.
Assist in identifying community and fiscal resources for program continuance and enhancement.
Assist Supervisor with planning and strategy development to strengthen and improve programs as necessary.
Assist Supervisor with planning 4-H Leader organizational meetings and leader trainings for new and or experienced leaders.
May assist with financial direction of program to include planning for program expenses and budgets as well as financial resources for program continuance and enhancement.
Working under the established guidelines, develop and enhance relationships with appropriate volunteers, agencies, organizations, industries and community leaders to promote the 4-H program and to recruit new volunteer leaders.
Administrative Management - 5%
Identify, manage and enhance and engage networks of volunteers and volunteer leaders.
Ensure volunteer direction and management procedures are followed according to established policies and procedures (VIP) by providing guidance, leadership and resources for volunteers and volunteer leaders including recruitment, screening, orientation, training, evaluation, and management.
Assist with recruitment activities for new 4-H Youth Development volunteers.
Assist with solving problems and resolving conflicts that arise within the program utilizing appropriate policies and procedures and with supervisor guidance as needed.
Assist with identifying, anticipating, recommending and planning for program needs/supplies.
Assist with effectively managing program budget allocations.
Assist in identifying ways to reduce costs and maximize existing resources within the program and Association.
Administrative Coordination/Operation - 75%
Apply existing subject matter knowledge to compile and maintain teaching materials.
Compile and promote the use of 4-H project materials for 4-H Clubs and volunteer leaders.
Act as first point of contact for 4-H Youth Development volunteers within the County.
Coordinate administrative tasks related to 4-HYouth Development events. Under guidance of Supervisor, assist in coordinating and supporting programs and events. Provide support and coordination for/with 4-H volunteer leaders.
Coordinate program improvement initiatives when the Supervisor and/or Educators make program delivery changes.
Assist with the coordination, inventory, organization and preparation of materials, equipment, reference materials, etc. for a variety of 4-H Youth Development and other extension association activities as assigned.
Coordinate registration, set-up, prepare resources, for special projects including but not limited to the 4-H Fairs, Award Trips, Achievement Night, Auction, county-wide programs, and other extension association activities as assigned. This may include physically setting up the program space or assisting with the same.
Coordinate ongoing club management tasks such as, but not limited to, club chartering, re-enrollment, and ongoing leader training and recruitment. A strong emphasis should be placed on reaching out to embrace the diversity of our community.
Provide support and coordination for various County and State Fair activities including enlistment of judges, scheduling of animal shows, staffing and coordination of volunteers for designated shows, programs, and events.
Accurately collect, prepare and maintain paperwork, participant files and database as required by supervisor, Association and funding source requirements.
Maintain communication with constituents and the community through variety of methods such as contributing educational articles to program newsletters, media releases, bulk mailings, social media accounts, media interviews, website postings to increase program visibility and to address issues.
Prepare and maintain a 4-H Newsletter and maintain the 4-H pages of the CCE website. Send out household mailings/emails as needed.
Carry out primary responsibilities for 4-H data management, which encompasses inputting member, volunteer and program delivery information and providing printouts, updates, and deliver accurate year-end information as requested for state and federal reporting.
Assist and coordinate communication with participants and the public through newsletters, emails, phone messages, and social media.
Coordinate promotion and marketing of 4-H Youth Development and volunteer recruitment efforts through public relation initiatives and networking/collaborating with government, economic, educational and other organizations.
Assist with program evaluation to include collecting evaluation and needs assessment data from program participants based on existing evaluation framework and guidelines.
Effectively maintain existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
Serve as Association contact for event coordination/meeting room reservations.
Handle cash receipts/book according to established procedures. Make bank deposits for Association, as needed.
Cover reception desk and serve as backup when Sr. Administrative Assistant/Office Coordinator is on break, lunch, vacation, etc. as necessary.
Collaborate with administrative staff to provide general office and reception support as necessary/required.
Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.
Operate basic office equipment including copiers, computers, calculators, postage meters; and other office equipment deemed as necessary. Trouble-shoot minor problems and/or may call for more complete repairs.
Identify operational problems, issues, concerns, and possible solutions. Under guidance from supervisor, take appropriate corrective action.
Participate in team decision-making activities.
Maintain confidentiality of all information and data collected.
Provide data and information in a timely manner to assist with preparation of reports, impact statements, and success stories on program progress and accomplishments for funders, advisory committees, Board and others as necessary.
This position may require the transport of self, participants, and/or program materials/resources in performing position responsibilities.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Carry out assignments and other duties as assigned by supervisor, including but not limited to local fairs, community activities, etc.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Maintain regular and predictable attendance and punctuality.
Health and Safety - Applies to all duties and functions
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions
Conduct all programming and activities in accordance with the Civil Rights Act, Title IX Rehabilitation, Americans with Disabilities Act, and local, state, and regional affirmative action plans.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension Association policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner.
Excellent benefits, based on eligibility, including: * Vacation, Sick and Personal time * Paid Holidays * NYS Health Insurance Program (including Dental Insurance) * NYS Retirement * Long-term Disability Insurance * Voluntary Tax Deferred Annuity * Voluntary Flexible Spending Accounts * Voluntary Group Universal Life Insurance * Voluntary Personal Accidental Insurance * Voluntary Legal Plan Insurance * Voluntary Long Term Care Insurance * Voluntary Auto and Homeowner's Insurance * Voluntary Pet Insurance * Voluntary New York's College Savings Program
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
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