Perform administrative duties related to personnel, budgeting, fund management, and procurement. Provide skilled administrative support to the Assistant to the Dean, ARP Director, and departments. Must stay abreast of all UTA policies and procedures in order to serve as backup to other shared services staff and train new team members.
Fund Management- approve designated departmental purchases, confirm fund availability, review account balances, fund transfers and journal vouchers, resolve discrepancies, ProCard management, process travel, grant and cost center close outs. Budgeting- enter annual departmental budget into budgeting system (PBCS), resolve discrepancies, confirm accuracy when budget loads. Payroll Reconciliation – perform monthly review and verification of faculty and staff salaries ensuring salaries and distribution rates are accurate. Resolves any discrepancies and communicates with employees, HR, and Payroll. Personnel-onboard new faculty and staff, e-Form preparation and submissions, approving PTO and staff timesheets, submit FMLA requests, receive and report employee injuries/complaints. Submit job postings (for recruitment), process appointments, change of status, terminations, and organizes performance evaluations. Prepare monthly reports for Assistant to the Dean, ARP Director, and designated departments, to include ad hoc reporting. Provide all ancillary support for departmental graduate advisor including responding to program inquiries, student correspondence, processing course permissions and enrollment. Primarily responsible for graduate applicant tracking and processing of all admission decisions. Maintain records on program history including student progress and applicant data. Input schedule of classes and coordinate room scheduling, etc. Arranges events for designated departments. Composes complex correspondence, memorandums, and fliers to distribute to the department and other entities. Performs other duties as assigned.
Bachelor's degree. Two (2) years of upper-level secretarial experience or High School diploma with six (6) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.
Bachelor's degree. Three to five (3-5) years of experience in a large academic department. Knowledge of the University's academic policies and procedures. Knowledge of PeopleSoft. Excellent communication skills (written and verbal). Ability to communicate and liaise with faculty and administrators. Efficient and competent working knowledge of Microsoft Office. Proficient knowledge of UT Share, MyMav, Blackboard, Mentis, Digital Measures and other various UTA programs.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.