Administrative Assistant, Office of the Dean of Arts, Humanities & Social Science
Millersville University of Pennsylvania
Location: Millersville, Pennsylvania
Internal Number: 8878
Job Summary/Basic Function:
Millersville University of Pennsylvania is recruiting for an Administrative Assistant. in the Office of the Dean of the College of Arts, Humanities and Social Services. This position is responsible for various clerical and administrative support for the Dean of the College of Arts, Humanities, and Social Sciences. Responsibilities include schedule meetings, maintain calendars and travel arrangements, coordinate budgets and purchasing processes, greet walk-ins, answer multi-line telephone, respond to requests for information, accept and process paperwork, maintain databases, develop/distribute reports, generate documents.
Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 14 public universities of Pennsylvania's State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students' success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,600 students to find their path. Several of our programs are multidisciplinary in nature, combining science, technology, and art to create a more progressive degree. One thousand graduate students enroll in 21 master's and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.
Annual Salary: $40,900.00 plus comprehensive benefits starting on the first day of employment, including:
Health insurance – Low bi-weekly premium. Employees pay 5% of bi-weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
Dental insurance – Coverage is free to employee and dependents after 90 days
Vision insurance – Coverage is free to employee and dependents after 90 days.
Group life insurance – equal to annual salary (up to $40,000.00) at no cost to the employee
Retirement – 2 plans to choose from
Tuition waiver – employee, spouse, and dependents are eligible
Vacation leave – up to 11 days accrued per year for first 3 years, increases to 19 days per year after 3 years
Sick leave – up to 11 days accrued per year, including up to 5 days per year that can be taken to care for a family member
At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.
Bachelor's degree and three years of advanced clerical or para-professional experience or equivalent combination of experience and training.
Excellent customer service skills.
A high degree of integrity and adherence to confidentiality.
Excellent organizational skills.
Ability to successfully manage complex schedules using calendar management features.
Experience in taking clear and concise meeting minute notes.
Comfort with dynamic, fast-paced work environments; a sense of urgency and attention to deadlines and details.
Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information.
Evidence of independent judgement, personal responsibility, and anticipatory thinking.
Demonstrated ability to:
communicate effectively with people from varied social, educational, and economic backgrounds and demonstrate sensitivity to diversity and multicultural issues.
maintain a professional demeanor in fast-paced work environment.
learn academic and office policies.
change priorities with little/no notice.
use office machines such as telephone, computer, scanner, copier.
Excellent oral, written, interpersonal communication skills.
Proficiency in Microsoft Office including Word, Excel, PowerPoint, Teams, and Outlook.
Evidence of a commitment to diversity, equity, and inclusion.
Millersville University is a top-ranked university in the North, with more than 100programs, some of which are uniquely distinctive to the region and nation. We have a strong academic history guided by industry-leading professors. Our faculty members are recognized to be fiercely passionate about their students’ overall success. Our student body is rich in diversity and is known to be enthusiastically driven towards excellence while being socially conscious. Our beautiful 250-acre campus contains classic architecture, mixed with state-of-the-art, energy-saving structures and a historic pond with two resident swans. Access to extraordinary faculty, a historical campus setting and an extremely high job-placement rating are the reasons our alumni rate us as a smart life choice.