UCSD Layoff from Career Appointment: Apply by 9/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 9/22/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the general direction of the Divisional Business Officer (DBO), the incumbent is responsible for financial analysis and budget management of programs and units within the Jacobs School of Engineering Dean's Office, including multiple fund sources, such as core funds, restricted and unrestricted sources, self-supporting, and sponsored research activities.
Performs statistical and historical analysis, analyzes expenditure trends and conducts needs assessment as appropriate to identify issues, formulate alternatives, and makes recommendations. Creates annual department operational budgets to include all personnel-related expenditures and accounting expenditures for department operations. Track and report department operational expenses to ensure adherence to budget. Prepare monthly financial reports for DBO to track the budget status and identify areas of concern.
Produces multi-year budgets, including one-time and recurring commitments, using a combination of Enterprise Planning and Budgeting Service (EPBCS) modules and internal planning spreadsheets. Responsible for all aspects of financial processes, including review of general ledgers, entering PPM budgets, reconciliation of expenses and payroll default projects, reviewing and allocating cost commitments, and resolving discrepancies.
Verifies appropriateness of expenditures, investigates and corrects any discrepancies, and advises staff of any errors or problems. Independently resolves fiscal problems such as deficits, distribution of expenses across projects, and cost-sharing allocations. Coordinates all aspects of the fiscal year-end process, including review of ledgers, reconciliation of expenses, identifying and completing appropriate monthly journal transfers for the division, clearing cost commitments, and approving invoices and purchase orders.
Manages fiscal issues related to 5-year UCSD-LANL Research & Education collaboration subcontract exceeding $10M; including management of lease-related costs. This includes but is not limited to budget preparation; working with OCGA and UCSD small business office on renewal proposal submissions; creation of purchase orders; and annual budget and subcontract modifications.
This position also functions as a resource and support for the Divisional Business Officer (DBO) and the Sr. Assistant Dean of Finance and Chief of Staff (SAD) on matters related to department and divisional recurring budgets, fiscal controls, analytic studies, and preparing financial reports as requested.
The Finance Analyst must work effectively with all department stakeholders as well as other department and administrative units. Actively participates in department and divisional financial meetings. Provides high-level analysis of a variety of fiscal activities.
Cover letter required along with the online application and resume.
Bachelor's degree or equivalent experience in accounting, business fiscal management, or a related field.
Strong demonstrated fiscal/accounting skills. Senior level experience with knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost centers. Proven technical skills in fund accounting, cost accounting, and other accounting principles.
Thorough knowledge of finance policies, practices, and systems. Extensive knowledge and experience with policies and procedures relating to purchasing, disbursements, and contract and grant administration.
Ability to independently gather required information to organize, and perform financial analysis assignments. Ability to well-organize, clear, informative presentations, both in one-on-one situations and in group settings. Ability to respond well to rapid questioning on difficult issues.
Proven ability to effectively present information verbally and in writing in a clear and concise manner. Ability to independently collect, analyze and prepare large quantities of financial data, to compile/develop financial models, and then present data clearly and effectively and in a way that is accessible and meaningful to target audience.
Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Demonstrated intermediate to advanced skills in creating MS excel formulas and manipulating pivot tables.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.