Assistant Director, Law Student Affairs; School of Law Administration
Department Description: USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.
University Description: The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
Detailed Description: The Assistant Director for Law Student Affairs (Advocacy) reports directly to the Director for Law Student Affairs and is responsible for contributing to a positive student experience by providing continuity and consistency through oversight of student advocacy programs at USD, providing academic advising, and managing accommodations for students. The Assistant Director for Law Student Affairs (Advocacy) works in a collaborative relationship with all law school students, faculty, administrative offices, and university offices. This position manages accommodations and disability services for law students and works faculty to coordinate the mock trial, moot court, VICAM, and all other JD advocacy programs. This position requires occasional attendance at on and off campus events during and outside normal business hours. Some travel may be required.
Duties and Responsibilities: Provide guidance to and administrative support for the USD Mock Trial Team
In coordination with mock trial faculty, manage all administrative components for USD's Mock Trial Team Serve as a liaison between guest coaches, judges, and students in Mock Trial. Coordinate Mock Trial tournament entry, and work with the Coordinator for Law Student Affairs to coordinate travel, lodging, and student reimbursements. Serve as Mock Trial tournament host/coordinator when needed. Assist in recruiting Mock Trial team alumni and community members to serve as guest coaches and judges. Work with students to plan and execute USD-hosted tournaments and events. Train students on procedures for reimbursements and assist in registration and travel arrangements for events and tournaments. Oversee budget and expenses. Provide guidance to and administrative support for the USD Moot Court Team and Vis International Commercial Arbitration Moot (VICAM) Team
In coordination with the Appellate Moot Court and VICAM boards and their respective Faculty Advisors, direct all administrative components for the USD Moot Court and VICAM advocacy programs. Regularly meet with students on Moot Court and VICAM boards and the Faculty Advisors to discuss budget and planning for events and competitions. Guide students on planning and execution of USD-hosted tournaments and events, including McLennon Moot Court Tournament and VICAM Pre-Moot Tournament. Coordinate tournament entry, and work with the Coordinator for Law Student Affairs to coordinate travel, lodging, and student reimbursements. Train students on procedures for reimbursements and assist in registration and travel arrangements for events and tournaments. Guide the Coordinator for Law Student Affairs on the processing of student travel bookings and reimbursements. Oversee budget and expenses. Coordinate Accommodations and Disability Services for Law Students
Coordinate all aspects of law school accommodations and disability services for law students. Meet with and advise law students with documented disabilities as determined by the Disability and Learning Difference Resource Center (DLDRC), as well as students requiring temporary accommodations. Counsel other students on possible need for accommodations based on referrals from faculty and other administrators. Manage all aspects of the law school note-taking program including recruiting and supervising law students to provide class notes for law students with documented disabilities; work with Academic Success and Bar Programs Coordinator on logistics. Be on-call during exam periods to support students with accommodations, and coordinate with staff in other units as necessary, e.g. the Registrar. Advise students preparing for the bar exam on accommodations procedures and assist with navigating state bar processes. Develop and maintain accommodations and disability services webpage. Serve as liaison to the USD DLDRC and meet periodically with office staff. Research best practices in supporting law students with disabilities and accommodations and recommend improvements in current law school practices to the Assistant Dean for Law Student Affairs. Provide Academic Advising for JD Students
In conjunction with the Director for Law Student Affairs and Associate Director for Law Student Affairs, advise students on the academic program of the law school and provide individualized advice for student schedules, concentration paths and other academic related questions. Assist in ensuring the delivery of quality academic advising and support services for new, continuing and visiting students. Support Director for Law Student Affairs in academic advising and tracking of students subject to Academic Supervision rules. Meet with students on Academic Supervision and ensure they are supported, understand their requirements, and are enrolled in appropriate courses.
Coordinate Additional Advocacy Programs
In coordination with the Director for Law Student Affairs, work with additional advocacy programs including Transactional Law Team, Client Advocacy Team, and all other Student Organization advocacy competition teams Perform Administrative Duties
Perform administrative duties as necessary including effectively managing event budgets and costs, responding promptly to emails and phone calls, attending and supporting events such as Orientation and Commencement, and attending meetings within the department, law school and university. Serve as law school point of contact for programming involving minors, keeping up to date on institutional requirements. Keep up to date on latest trends and practices within advocacy programs and legal education. Perform other duties or tasks as assigned.
Special Conditions of Employment: The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/ Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Minimum and Preferred Qualifications: Graduate degree required. JD degree strongly preferred. Minimum of two-three years professional experience required. Litigation experience, mock trial or moot court experience preferred. Experience working in a law school setting is preferred.
Performance Expectations: Knowledge, Skills & Abilities Excellent organizational skills and attention to detail is critical. Ability to handle confidential information, exhibit good judgment, and exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials. Proven skills in written and oral communication. Demonstrated commitment to diversity, equity and inclusion in an academic or professional setting. Ability to prioritize workload effectively and meet deadlines with minimal supervision. Ability to take initiative in managing projects and ability to develop and keep to timelines. Ability to work both independently and collaboratively in a fast-paced environment. Ability to be proactive with respect to suggestions for improving all aspects of programming Strong computer skills for spreadsheet reporting, word-processing, database maintenance, web-design and maintenance. Minimum of intermediate experience with Word and Excel. Experience with web content development preferred. Posting Salary: Commensurate with experience; Excellent Benefits
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.
Special Application Instructions: Resume and Cover Letter Required If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.
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The University of San Diego is committed to academic excellence, Catholic intellectual and social traditions, and providing a top-notch liberal arts education for scholars of all faiths. USD is located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean. The campus is renowned for its beauty, and features Spanish Renaissance-inspired architecture.