To support day-to-day operations of the Department of the Accounting, Finance, MIS. The Administrative Associate III, under general supervision, will assist the department head, dean and faculty with student advising/registration and graduation; to maintain records and provide customer service.
Day-to-day operations of the department office with tasks including answering phone, e-mail, fax; update and file student records; prepare purchase requisitions for supplies when needed; serve as a liaison between publishing companies and the university book store, prepare textbook order requests; help faculty with travel related matters to attend conferences, workshops, seminars, etc., provide customer service.
Enter faculty hiring proposals in Workday to hire faculty, and complete hiring proposals; prepare offer letters and MOA's for current and incoming faculty and once approved by the department head and dean, upload them at the Academic Affairs (AA) website and hand carry the originals to AA; create appropriate business processes in Workday in order to put faculty on pay roll, etc.
Input class schedules for fall, spring and summer registration in Banner; update class schedules as directed by the department head; assist department head and faculty with student advising, assign advisor to students in Banner (if not assigned), give out alternate pin once advising is complete.
Help department head with graduation audits for winter, spring and summer graduation; prepare graduation audits for students who apply for graduation and prepare necessary course substitution forms as directed by the department head and submit the audits to the Office of the Registrar; prepare catalog waiver form as necessary.
Create, update and maintain solders for each student in the Department to assist faculty with student advising; assign advisor to each student in Banner; prepare/update degree plans and other necessary forms/information to help students.
Performs other duties as assigned.
Education and Experience:
High school diploma.
Three years of related experience.
Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Job Posting Close Date:
Please attach all required documents listed belowÂ in the attachment box labeled as either âœResume/CV or Resume/Cover Letterâ on the application. Multiple attachments may be included in the âœResume/CVâ or Resume/Cover Letterâ attachment box. Â Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via theÂ PVAMUÂ Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or email@example.com should you need assistance with the online application process.
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.