Administrative Assistant DEPARTMENT OF ENROLLMENT MANAGEMENT
POSITION SUMMARY: The Administrative Assistant provides administrative and clerical support to Admissions and Financial Aid including serving as the Enrollment Management (EM) receptionist in the Scott Academic Center and providing front office support. This position reports to Office of the Vice President for Enrollment Management (VPEM).
ESSENTIAL FUNCTIONS: Serve as Enrollment Management reception area greeter and is the first point of contact for constituents and visitors to VU. Direct all incoming telephone calls and visitors. Perform technical and clerical work involving editing, proofreading, filing, word processing, spreadsheet reports, telephone communication, and copying materials. Schedule unit meetings and counselor appointments – including personalized visits and financial aid appointments – and use of Enrollment Management conference rooms. May assist with managing Directors' calendars. May assist Event and Visit Coordinator with personalized visits including packets, nametags, and agenda. May assist with event preparation for Undergraduate Admissions or Graduate and Nursing Admissions. Maintain reception and conference rooms including hospitality supplies. Orders office and hospitality supplies for all EM units. Receive correspondence and incoming mail including opening, date stamping, and distributing. Manages outgoing mail with mail room. Work with confidential documents and files, including tracking into databases including Ellucian Colleague and Campus Management Radius. Assist EM data coordinators during peak processing times. Maintain current Enrollment Management staff directory with contact information. Handle new staff onboarding tasks including ordering nametag, keys, IT equipment, business cards, and nameplates as appropriate and directed by VPEM Executive Assistant. Additional duties as assigned.
MINIMUM QUALIFICATIONS: High school diploma and minimum two years of customer service/clerical/technical/professional office receptionist support experience; at least two years of college coursework preferred. Working computer knowledge in Microsoft Office and complex databases required. Knowledge of professional office management practices and procedures, and high-quality customer service. Exceptional organizational skills and the ability to work with minimum supervision. A friendly, hospitable disposition of service toward students, staff, and faculty. Practical and efficient office skills and ability to multi-task with constant interruptions; data entry and typing skills (50-60 wpm). Ability to communicate clearly (interpersonal, public address and in written communication) to students, faculty, and staff, maintain confidences and effectively work with others. Knowledge and acceptance of principles and philosophies of Vanguard University.
SALARY: Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.
APPLICATION PROCEDURE: Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: [email protected] . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received.
Copyright 2021 Jobelephant.com Inc. All rights reserved.
Vanguard University is a private, Christian university of liberal arts studies equipping students for a Self-empowered life of Christ-centered leadership and services. U.S. News & World Report for 2016 ranked Vanguard University #13 in Regional Colleges (West), #10 fro Best Colleges for Veterans, and #19 for economic diversity. The Princeton Review also named Vanguard University a 2015 "Best in the West" College. Additionally, Vanguard is named in the Christian Colleges of Distinction and made the Forbes list of best universities. Vanguard University is Accredited by the Western Association of Schools and Colleges (WASC).