The Department of Political Science and International Relations within the Dornsife College of Letters, Arts, and Sciences is seeking applicants for an Undergraduate Studies Program Assistant position. This position will primarily work with students, staff and faculty. Known for its outstanding undergraduate opportunities, the POIR department offers five popular undergraduate majors: International Relations, International Relations Global Business, International Relations Global Economy, Intelligence and Cyber Operations, and Political Science. It also features seven minors. It also offers fellowship and study abroad opportunities for its majors.
We seek highly motivated candidates with strong communication and organizational skills, administrative and program coordination experience, as well as a genuine interest in working with students, staff and faculty involved in undergraduate education. The staff person will work to facilitate communication between students, staff, and faculty about department events, curriculum requirements and changes The Undergraduate Studies Program Assistant will work directly with five Undergraduate Advisors and two faculty Co-Directors of Undergraduate Studies.Â They will report to the POIR Senior Administrator.Â They will join a team of 10 staff in the Department of Political Science and International Relations. They must have the ability to work in a fast-paced and team-oriented environment, as well as be flexible in the face of changing priorities and fluctuating workloads.
Responsibilities will include:
Ensuring transparent and timely communication regarding events, scholarship opportunities, and special programs for undergraduates
Coordinating special department-wide events like commencement
Serving as the central point of contact for undergraduate education
Serving as the communication liaison for faculty, staff, and students participating in program events and activities
Administer and promote extracurricular education (Maymesters, Problems Without Passports, summer research opportunities, internships)
Coordinating logistics for departmental scholarship opportunities (collecting applications, routing to faculty for review, notifying recipients)
Assist in the maintenance of the web and social media presence for the PhD program
Academic support (grade changes, D-clearances, student listservs)
Other duties as assigned by the POIR Graduate Advisor
Education:Â Â Â Â Â Master's degree Â
Experience:Â Â Â Â 5 years of experience in program administration
Expertise: Â Â Â Â Â Â Directly related project, program, and administrative experience. Strong organizational, oral, and written communication skills.Â Strong event and time management skills.Â Experience working with international students and first-generation students a plus.
Salary range: $25.05 - $28.77 per hour - will commensurate with experience and additional skills.
Required Documents and Additional Information:
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.