The Office of the Dean provides the leadership for the School's mission and strategic plan. Our goal is to create an environment that inspires its faculty to be outstanding teachers, innovative researchers, and devoted mentors. With these exceptional faculty and our remarkable staff, the School inspires its students to achieve the highest standards of excellence in their course work, in their research, and in their service to the community, both locally and globally.
Reporting to the Chief of Staff, the Executive Assistant to the Dean provides advanced administrative support to Dean of the Harvard School of Dental Medicine and Chief of Staff. As part of a highly collaborative team in a fast-paced business environment, he/she helps to provide high-level administrative and project management support to the Dean and other senior administrative staff and to ensure that the Dean's Office is a welcoming resource to the HSDM community (faculty, students, staff and alumni), the University, and beyond. Serves as a central liaison to high-level University officials, faculty, scholars, academic medical center leadership, administrators, staff, and other external constituents, maintaining the highest levels of professionalism and confidentiality.
The Responsibilities of the Executive Assistant to the Dean include but are not limited to:
Manages the complex calendar of the Dean of HSDM and Dean of Administration and Finance; including planning and executing travel arrangements.
Manages administrative projects, often handling multiple projects at once: determines priority, solicits assistance or determines how to delegate, resolves problems that arise, and ensures project completion in a timely fashion.
Handles complex and confidential materials, applying judgment, initiative, and responsiveness.
Coordinates meetings and high visibility projects and events, organizing agendas and action items, and planning to ensure all runs smoothly, and participates in programming as necessary. Interacts and negotiates with vendors and constituents on event matters, creating and managing meeting and event budgets. Potential projects can span from across HSDM and the University and may include annual reporting, events and symposia, community building activities, as well as collaborations with the offices of Development and Alumni Relations and Administration and Finance.
Reads, researches, and routes correspondence, drafts communications; collects and analyzes information.
Prepares, edits and coordinates presentations and School-wide communications in close coordination with the Senior Director of Communications. Contributes content and copyediting support tailored to audience type. Monitors and manages multiple HSDM email accounts, distributes school-wide correspondence, and updates intranet and SharePoint files, and website.
Direct processing of office expenses and budget reconciliation.
Helps ensure that all guests feel welcome in the office, greeting them in person or on the telephone, and answering and directing inquiries.
Acts as an integral member of a two-person dean's office team, helping out as needed on projects and coverage.
Anticipates the needs of the office and takes action proactively, thinking creatively and strategically, when problem solving.
Organizes records and files. Identifies, recommends and initiatives changes in Dean's office policies and procedures through on-going assessment, analysis and evaluation.
The Harvard School of Dental Medicine values diversity among its faculty, staff, and students, is strongly committed to building a culturally diverse intellectual community, and strongly encourages applications from women and minorities.
The Harvard School of Dental Medicine reserves the right to add or change duties as dictated by business needs.
Harvard School of Dental Medicine is not able to provide visa sponsorship for this opportunity
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
5+ years of related experience, preferably in a high profile or customer service focused environment. Demonstrated strength in administrative and communications skills including: writing, scheduling, and time and project management. Excellent organizational skills, with particular ability to prioritize work in an environment with multiple and conflicting interests. Strong Microsoft Office and PowerPoint presentation skills required, along with a willingness to learn new programs as needed. Must be able to work under the pressure of deadlines while exercising judgement, diplomacy and maintaining confidentiality. Requires a highly professional manner and excellent interpersonal and communications skills. Ability to pay attention to detail and work with constant interruptions required. Must be able to work independently with minimal supervision and as part of a team, as well as work across departments and with a variety of projects and constituencies. Harvard University experience strongly preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University School of Dental Medicine
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.