Assistant Director of Academic and Career Services
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 195390
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Electrical and Computer Engineering has an outstanding opportunity for an Assistant Director of Academic and Career Services. This individual will play a critical role in ECE Professional Programs by providing high-level program development, academic and career advising, alumni engagement initiatives, and academic policy management while also maintaining day-to-day program operations and implementing the out-of-classroom experience for students in the Professional Master’s Program (PMP) and Certificate in Machine Learning and Deep Learning.
Academic Advising •Advise and counsel students throughout the lifecycle of their graduate student experience, from application through enrollment and graduation to launching or continuing in their careers and becoming program alumni. •Plan and conduct new student orientation with the involvement of the Director of Professional Programs and ECE Events Team. •Interpret university, college, and department policies and regulations related to academic programs and student issues for students, faculty, and staff. •Counsel students on specific courses and how they align with industry needs and student career goals; work with individual students to develop their academic and career plans •Help individual students resolve issues with registration, financial aid, and other administrative roadblocks that may arise; make appropriate referrals to UW resources such as International Student Services, Financial Aid Office, Career Center @ Engineering ([email protected]), Counseling Center, Graduate Opportunities and Minority Achievement Program (GO-MAP), Disability Resource Services, and Husky Veterans. •Provide the Director of Professional Programs and Faculty Director with regular reports and analysis of student progress. Administer the department satisfactory academic progress policy and prepare probationary action when necessary. •Communicate with the Director of Professional Programs about student morale, emerging needs, and feedback on curriculum. •Plan events and initiatives to cultivate a sense of community and inclusion in the Professional Master’s Program, with a focus on support for full time and international students.
Career Development •Develop and implement programs, activities, advising, and print and/or electronic resources focused on student career development. •Help students assess their skills, strengths, and values and how these factors relate to academic and career pathways. •Meet with students for individual advising and facilitate workshops to cultivate students' skills in topics such as navigating career options, interviewing, building a network, and writing resumes and cover letters. •Partner with the Career Center @ Engineering, faculty, alumni, and other campus resources to provide tools and programs that will support the career readiness of students. •Track and document qualitative and quantitative data regarding student and alumni career outcomes. Work with the Director of Professional Programs and PR team to promote student and alumni career placement and accomplishments. •In partnership with the Director of Professional Programs, organize career-focused initiatives that engage alumni with current students including networking events, alumni/employer panels, and mentorship programs.
Recruiting and Admissions •In partnership with the Director of Professional Programs, develop and participate in annual recruitment plans, including online and in-person information sessions and campus visits. Investigate additional or innovative approaches to recruiting. •Advise prospective students on degree and certificate program benefits and features to assist them in determining program fit. •Manage the master’s and certificate admissions processes which include aggregating and distributing application materials to the admissions committee, facilitating all meetings, participating in admissions review processes, and conveying admission decisions to the Graduate School using MyGrad program. •Refine and deliver onboarding information for admitted students, including updating online resources, conducting new student welcome sessions, and providing regular communications throughout the spring and summer to ensure retention. •Compile, track, and analyze data on application and admission trends.
Program Administration •Participate in development and review of social media, website, print, and other marketing materials, helping shape program messaging. •Keep informed of University, Graduate School, and College of Engineering policies and regulations. Develop and update PMP academic policies to provide equity and transparency to students and maintain consistency with UW policies. •Communicate regularly with University and College of Engineering advisors and attend student services meetings. •Attend, participate in, and/or support recurring annual ECE and Professional Programs events such as info sessions, orientation, graduation, visit days, capstone fairs, etc. •Assist in the development and review of Professional Master’s Program and Certificate time schedules each quarter. •Other responsibilities as assigned by the Director of Professional Programs.
Lead Responsibilities: The position leads the Academic Advising and Career Development activities for the Professional Master's Program and Certificate in Machine and Deep Learning.
Working Environmental Conditions: This position must be able to work flexible hours as necessary due to work demands and will occasionally require attendance at evening and weekend events and information sessions.
REQUIREMENTS: •Bachelor's degree in a related field OR education/experience equivalent may substitute for degree •At least three years of student counseling, student services, recruiting, career coaching, or related experience. •Experience coordinating academic, career development, and/or recruitment events. •Ability to work independently and as part of a team; flexible and self-motivated. •Commitment to diversity and experience working with individuals from different cultural, ethnic, geographic, and experiential backgrounds. •Excellent verbal and written communication skills, used in situations requiring conflict management and an awareness of cultural differences; demonstrated experience and ability to communicate effectively with diplomacy and professionalism. •Engaging presentation and public speaking skills. •Self-motivated and able to use available resources to solve problems, develop new resources, and answer questions with minimal supervision. •Excellent time-management, attention to detail, and organizational skills and the ability to work under the pressure of frequent deadlines in a fast-paced environment. •Proficiency with Microsoft Word, Excel, and PowerPoint as well as cloud-based tools such as Google Docs, Sheets, and Slides
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •3+ years of experience in providing student advising, student services, career advising or related experience to university students. •Knowledge of career development theories, adult development theory, counseling process, career decision making, learning styles, and job search techniques. •Experience supporting adult learners and international students in graduate education. •Experience in recruiting and supporting students historically underrepresented in STEM and higher education. •Familiarity and experience with UW admissions, registration, and UW systems such as EARS, MyGrad Program, UW Student Database, Canvas, and BI Portal.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.