The University of Maryland School of Medicine has an opening for Business Operations Manager for both the Department of Family and Community Medicine and the Department of Dermatology. The Manager will handle operations for both departments focusing on Finance (FIN), Human Resources (HR) and Payroll (FINPR), Purchasing (SSAS), Research Administration (REA), and Facility Planning (FAC). The Manager provides direct supervision to professionals or skilled technical employees, and functions as an advisor and administrator of business operations. They are also responsible for analyzing and resolving business operations issues and needs; interpret policies; provides quality control to operations; execute business plans and procedures; and demonstrate solid subject matter knowledge.
The Exempt, Regular position offers a generous benefits package that starts with 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Propose and execute functional standards of operations, policies, procedures, processes, and protocols to ensure compliant, effective, and efficient operations. Implement campus policies, procedures and programs, and ensures are compliant with Federal, State, and local policies, procedures and regulations by developing training, leading group meetings, and creating informational materials.
Manage short- and long-term department planning and projects outcomes. Accountable for success of short- and long-term projects that increase the operational efficiency and effectiveness of the department.
Manage the day-to-day operations and responsible for hiring and retaining staff, career coaching, professional development, and performance management of direct reports. Ensures work completion within schedule and constraints.
Manages the lifecycle research administration process from development, review, and submission through the post-award stage. Identifies, develops, and implements procedures/practices to ensure research administration goals and objectives are met while complying with University, federal, state, and sponsor rules and regulations. Conceptualizes, develops, and provides ongoing training and education to the department or school to increase institutional knowledge related to grants and contracts. (RES)
Manage the finances for department to support strategic initiatives which includes developing, monitoring, analyzing, forecasting, and reporting on the annual budget, as well as managing effort reporting and funding profiles. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. Identify, investigate, and resolve trends and variances. (FIN)
Manages all aspects of the department payroll, such as establishing appropriate checks and balances to ensure payroll and timesheet compliance and accuracy. Generates reports for the general ledger and reconciliation, and oversees the administration of payment. Works closely with Financial Services-Payroll to ensure proper reconciliation and payroll compliance (FSPR).
Manage procurement for department to support strategic initiatives which includes developing, monitoring, analyzing, forecasting, and reporting of expenditures. (SSAS).
Assist leadership with setting strategic HR goals and objectives. Manage unit's HR to ensure optimum efficiency, interpretation, and compliance with appropriate federal, state, local, and USM, UMB, and school policies. Ensure HR data is accurate and identify inaccuracies and errors and takes appropriate action to rectify. Apply and communicate HR policies and practices and problem resolution support and escalates to campus HR as needed. Collaborate with HR in analyzing trends and is responsible for monitoring, tracking, and ensuring compliance. Oversees the performance assessment compliance ensuring submission is timely processed. (HR)
Responsible for all department facility management of space allocation and layout, communication services, furniture, fixtures and equipment design, and planning of facility expansion and/or modification. Work with Facilities Management to ensure efficient and appropriate facility renovations and upgrades. (FAC)
Performs other duties as assigned.
Education: Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field. Master's preferred. Experience: Five (5) years of business related experience to position required, with at least two (2) years' experience in at least two of the following: human resources and payroll, finance, facility operations, or research administration. Supervisory Experience: Two (2) years of direct management responsibilities that involves personnel recruitment, training, and professional development related to position.
The Hiring Range for this position is commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected]
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job: Reg or CII Exempt Staff - E1448F
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: No
Organization: School of Medicine - Family Medicine
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.