The Undergraduate Programs Coordinator works closely with the chairs of undergraduate studio art, design, (College of Art) and architecture (College of Architecture) to execute ongoing delivery of academic programs. The Coordinator also supports academic planning, communications efforts around program offerings, and interactions with Sam Fox School IT, Registrar, and Business offices. The Coordinator works 60% for the chairs of Art and Design and 40% for the chair of Architecture. The Undergraduate Programs Coordinator reports to the Director of Art.
Primary Duties & Responsibilities
Undergraduate Studio Art and Design and Architecture
Work with chairs of Studio Art and Design and Architecture.
Manage program calendar and coordinate with master college calendar.
Generate mid-term and final semester review schedules.
Create and maintain the Sam Fox School undergraduate student handbook for protocol, rules, regulations, resources, etc.
Track on-going curricular projects, emails, communications and initiatives with Â Â Â chairs.
Conduct area-wide projects as assigned by chairs.
Update Student Resources on âœInside Sam Foxâ website.
Studio manager for Communication Design, Fashion, Studio Art, Foundations and Architecture. Actively check on student/ facility needs, Art studio assignments, Communication Design desk assignments, Architecture desk assignments, keys, maintenance, supplies, repairs, cleaning, etc.
Track budgets for Studio Art and Design and Architecture programs including course expenditures.
Track chairsâ™ development funds.
Initiate financial transactions for programs.
Purchase equipment and supplies for classrooms and faculty.
Manage the collection and archiving of Foundations, Studio Art, Design (CDES and Fashion) and Architecture student work documentation.
Work with business office to recruit, interview, and train student assistants; Â assign projects and manage student assistant schedule.
Manage special events such as departmental lectures, lunches, charrettes, and student field trips, including assisting with travel arrangements for visitors.
Act as recording clerk for faculty meetings in Design, Studio Art and Architecture and copy to appropriate director.
Coordinate the annual Design and Studio Art Senior Shows (BFA and BA), including visitors, vendors and Â financing. Coordinate annual Architecture Senior Show(s) with Architecture Administrative Assistant
Coordinate the Sophomore Exhibit and the Foundations Exhibit - Studio Art and Design.
Coordinate, track and manage the scheduling of live models for courses - Studio Art and Design.
Liaise with partner institutions to facilitate the studentÂ Â Â Â Â Â Â application process (Anderson Ranch, Yale/Norfolk) - Studio Art and Design.
Assist chairs in academic planning.
Create and conduct surveys to gather information from students regarding Â course interest and curricular initiatives.
Manage and maintain the Art and Architecture syllabus templates.
Provide administrative support including note taking for Art Curriculum Committee and Architecture Curriculum Committee..
Develop and distribute curricular information to current students.
Generate room usage document - Studio Art and Design.
Assist chairs in recruiting and communications.
Communicate with facilities staff and faculty regarding ongoing facilities projects.
Work with student groups as advisor-liaison including Art Council, AIGA, Architecture Student Council, Women in Architecture and Design, etc.
Work with 1st year advisor as administrative assistance to Peer Mentor program.
Assist in recruiting non-Sam Fox School students into second majors, minors, and courses.
Create programming and opportunities for students to interact with faculty including town halls.
Liaise between students and IT for printing issues and PaperCut.
Update college website as needed.
Act as back-up for graduate program coordinator and directors administrative assistant - Studio Art and Design .
Facilitate semi-annual option studio lottery - Architecture.
Three to five years previous experience working in higher education administration, student services and/or art,architecture,anddesignprograms.
Experience managing confidential student records and databases.KnowledgeofWashingtonUniversityâ™sSISsystems.
Knowledge of WorkDay.
Experience managing student workers or interns.Basicdocumentdesignexperience.
Excellent organizational, interpersonal, and communication skills.Demonstratedwriting/editingskills.
Ability to manage multiple projects at once; ability to synthesize and prioritize information and projects.ProficiencywithMicrosoftOfficeapplications,particularlyWord,Excel,andPowerPoint.
Ability to work the backend of content management systems: Adobe, SIS and CANVAS.
High school diploma or equivalent high school certification and three years relevant experience.
$19.56 - $30.35 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.